How can I save PowerPoint commands to the Quick Access Toolbar?

One of our aims at PPT Productivity is to give you one-click access to your most frequently used PowerPoint features. However you might find there are some functions in standard PowerPoint you use a lot that we haven’t included on the PPT Productivity ribbon. Or perhaps you want to make some of the many additional unique functions PPT Productivity adds to standard PowerPoint accessible regardless if which tab on the ribbon is displaying. You can save these to the Quick Access Toolbar.

This post is part of our hints and tips for standard PowerPoint features.  PPT Productivity is a time saving add-in for PowerPoint.  If you’d like to boost your productivity and stop wasting time on alignment, formatting and finding slides to reuse then please visit our homepage and download our free trial today

The Quick Access Toolbar (QAT) allows you to add frequently used functions above or below the top ribbon in PowerPoint.   

To set your location preference for the Quick Access Toolbar, select the arrow to open the dropdown menu. At the bottom on the menu, you will see the option to Show either Above or Below the Ribbon.

Image 1 - QAT appears above the ribbon
Image 2 - QAT appears below the ribbon

Adding commands/ functions to the Quick Access Toolbar is super easy.

Perhaps, for example, you want to have easy access to your PPT Productivity ‘Work in Progress’ Stamp while working in your animations tab. You can add it to your QAT!

To add a command to the QAT, use the arrow to open the dropdown menu and select More Commands. The PowerPoint Options dialogue box will open with the Quick Access Toolbar option selected.

By default, Popular Commands will show in the list of commands you can choose from. Click on the arrow to open the dropdown menu. You can then view commands from each ribbon tab to find the specific command. In our example to add the Work In Progress stamp, we select the PPT Productivity tab.

Selecting a specific tab displays the list of commands available on that tab. In our example we can see the list of the commands found in PPT Productivity. Select the ‘Work in Progress’ Stamp, click Add.

Clicking Add will add the command to the ‘Customize Quick Access Toolbar’ list. Adding something to the QAT does not remove the command from the original location – think of it as cloning the command for easy access. Once you’ve finished adding commands to the QAT, click OK.

Your chosen command(s) will now appear on your Quick Access Toolbar, ready to use.

If you want to be even more efficient, you can assign keyboard shortcuts to your frequently used functions. Visit our Shortcut Keys page for more details.

Want to create polished presentations faster? With PPT Productivity, boost your team's productivity with faster formatting, easier editing, collaboration tools and more! If you're not yet using PPT Productivity, download our free 30 day trial today. We offer free one-on-one training and flexible licensing to suit individuals, teams or enterprise.

Want to see our tools in action?

Book a personalized demo with our PowerPoint professionals

Book Live Demo

Download 30 Day Free Trial

Download your 30 day free trial - Microsoft Office for Windows

Start Free Trial
Hints and Tips     Quick Access Toolbar, PowerPoint hacks, PowerPoint Presentations, PowerPoint Productivity, PowerPoint shortcuts