Arrange and Align Shapes

PPT Productivity PowerPoint add-in has 180+ time saving features. 'Arrange and Align Shapes' features include shortcuts to select all shapes matching a selected shape color or size, or by 12 other attributes. Also features to quickly align shapes, including aligning to first selected.

The Arrange and Align Shapes features can all be found on the Format Toolbar for PPT Productivity Power Tools users (including all Free trial users). The Format Toolbar for PowerPoint can be redocked to the top, bottom or either side of your screen. You can resize the Toolbar and easily toggle to show or hide features or feature groups.

PPT Productivity's features let you spend less time formatting, so you can focus on the story.

Swap positions

Swap the position of two objects in PowerPoint to switch the location. Swap shapes in PowerPoint in a single click! Choose from Swap Position, Swap Vertically or Swap Horizontally.

PPT Productivity PowerPoint add-in's Swap Shapes features let you quickly edit a PowerPoint slide to swap the position of two selected objects, so that the selected objects switch positions. The swap position feature works for shapes, images and text boxes. Wondering why there are different buttons? The impact of a swap is different if you're swapping shapes that are different sizes:

  • Swap Position: Swaps the position of two selected objects based on the top left coordinates of each object

  • Swap Position Horizontal: Swaps the position of two selected objects. Anchors to the same left and right boundaries, retaining the same horizontal gap between the shapes

  • Swap Position Vertical: Swaps the position of two selected objects. Anchors to the same top and bottom boundaries, retaining the same vertical gap between the shapes
  • Swap Position based on centres rather than top left: Feature Enhancement released February 2023 Perfect when arranging different sizes shapes /images that are centre aligned in rows and columns (for example box tables used by McKinsey alums!) and you want to swap locations based on center points. To use this feature, press Ctrl+Click with any of the above feature buttons
Shortcut Keys

All PPT Productivity features can be used via the Customizable Shortcut Keys for PowerPoint feature. You can update the shortcut keys to any preferred available combination, but to get you started we have set up the following powerpoint shortcut to swap objects:

  • PowerPoint Shortcut to swap shapes: Ctrl+Alt+Shift+S
  • PowerPoint Shortcut to swap positions horizontally: Ctrl+Alt+Shift+~
  • PowerPoint Shortcut to swap positions vertically: Ctrl+Alt+Shift+!

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