- Edit Shapes
PPT Productivity PowerPoint add-in has 200+ time saving features. The Edit Shapes features let you quickly edit shapes e.g. to make them the same height and width, to paste shapes and 'hammer' them into the same place on multiple slides. You can also stretch shapes to align end points, or to fill gaps between shapes so that they meet.
Most of the Edit Shapes features can all be found on the Format Toolbar for PPT Productivity Power Tools users (this includes the Free trial). The Format Toolbar can be redocked to the top, bottom or either side of your screen. You can resize the Toolbar and easily toggle to show or hide features or feature groups.
There's also a Color Palette toolbar to make recoloring easy, resizing features, shortcuts for adjusting outline thickness, margins in cells shapes and tables and much more.
PPT Productivity's features let you spend less time formatting so you can focus on the story. Scroll down to read about the features, or navigate using the menu at left.
Same height, same width
Set any shape to the same height or same width as first selected shape in PowerPoint. Or set both same height and width as first selected shape on your slide in a single click.
One of the most frequently used PPT Productivity PowerPoint add-in features! Quickly make shapes the same size in PowerPoint. The same height and same width buttons let you quickly align width and height to match any subsequently selected shapes to the first shape selected in PowerPoint. PPT Productivity has three feature buttons:
- Match height of first shape selected in PowerPoint
- Match width of first shape selected in PowerPoint
- Match height and width of first shape selected in PowerPoint
Easily resize multiple shapes or objects at the same time. The first shape selected will determine the height and or width to be matched. You can also make images the same size in PowerPoint using this feature.
The Same height, Same width and Same Height+Width features are part of the Resize group on the Format Toolbar.
All PPT Productivity features can be accessed via our Customizable Shortcut Keys for PowerPoint. You can update your shortcut keys to any preferred available combination, but to get you started we have set up the following defaults for same height, same width shortcuts in PowerPoint:
- PPT Productivity shortcut to set shapes to the same height and width: Ctrl+Alt+Shift+&
- PPT Productivity PowerPoint shortcut to set shapes to same height Ctrl+Alt+Shift+H
- PPT Productivity PowerPoint shortcut to set shapes to same width Ctrl+Alt+Shift+W
Copy paste position, size
PPT Productivity's Copy Position, Size and Paste Position, Size features for PowerPoint are a dynamic time saving duo! Quickly position a shape in the same place across PowerPoint slides by setting the position, size (and column sizes for tables) of a selected shape or table.
Copy Shape Position remembers the preferred location or size. Paste Shape Position applies that location or size to each shape to be adjusted. Together these features put shapes or objects in the same position across multiple PowerPoint slides. Easily align objects on different slides.
The Copy/ paste position, size features are included in the Position feature group on the Format Toolbar. You can also use Copy, Paste position size feature to copy the position of an object or image on a slide, delete the object and insert a new object then paste the new object to the same position as the original. Great if you need to update images in your presentation.
NOTE: In January 2023 the Copy, paste button was removed and replaced it with the new Position & Size Painter. However due to popular demand the Copy, Paste button was returned from late March 2023. If you are a Power Tools user and cannot see the Copy, Paste button on your toolbar, please download the latest version.
Copy Position, Size and Paste Position, Size features work on tables, to remember and set identical column widths! Also works for fixing slide titles across your presentation. Use it in conjunction with the Slide Titles feature, which adjusts font style and font size of slide titles.
All PPT Productivity features can be used via the Customizable Shortcut Keys for PowerPoint feature. You can update the shortcut keys to any preferred available combination, but to get you started we have set up the following defaults (easy to remember given the similarity to Ctrl+C and Ctrl+V for standard copying and pasting!):
- PowerPoint Keyboard Shortcut to copy shape position: Alt+C
- PowerPoint Keyboard Shortcut to paste shape position Alt+V
The Resize features let you incrementally resize one or more shapes on your PowerPoint slide, to make shapes, objects, icons or images larger or smaller.
There are three resize features:
- Resize 110%: Scale selected shapes to enlarge by 10%
- Resize 90%: Scale selected shapes to shrink by 10%
- Custom scale: enter a value to specify the rescale amount
Continued pressing of the scale up or scale down buttons will progressively resize your selected shapes, objects or images.
FEATURE ENHANCEMENT: The Resize features were enhanced in August 2023 to support resizing of objects across multiple slides. When you select multiple slides then click a resize feature, all objects on each selected slide will be resized (objects only - text is not resized).
If you need to scale a set of shapes, Group them together first to scale the layout consistently.
All PPT Productivity features can be used via the Customizable Shortcut Keys for PowerPoint feature. You can update the shortcut keys to any preferred available combination, but to get you started we have set up the following for resizing shapes:
- PowerPoint Keyboard Shortcut to shrink selected shapes to 90% of initial size: Ctrl+Alt+Shift+J
- PowerPoint Keyboard Shortcut to increase shapes to 110% of initial size: Ctrl+Alt+Shift+K
PPT Productivity's Slice Shapes feature lets you split a selected shape into multiple shapes in PowerPoint. Select a shape on your PowerPoint slide, then the Slide Shapes feature button. You will be prompted to enter how many copies of the shape you want to insert. The feature duplicates the original shape in multiple mini shapes.
The new shapes added to your PowerPoint slide will fit within the largest height and width boundary of the original shape, in a grid layout. This means if you are slicing a square or rectangle the effect is that the original shape has been 'sliced up'. If you slice a circle, the slice feature will add circles to your page in a grid that aligns to the height and width of the original circle.
If you want to add more of the same shape to your slide without fitting into the original perimeter, use the Multiply Shapes feature instead.
PPT Productivity's Multiply Shapes feature lets you duplicate selected shapes into multiple shapes in PowerPoint.
You can specify how many copies of the shape to add - shapes will be inserted to your PowerPoint slide in multiple rows and columns. For example, add a person icon to your PowerPoint slide then multiply it to 10 or 100 people, to represent data sets. If you have text in the selected shape you can choose to either include or exclude it from the multiplied shapes.
If you want to add more of the same shape to your PowerPoint slide and fit the new shapes within the perimeter of the original selected shape, try the Slice shapes feature instead.
Stretch shapes and fill gaps
The Stretch shapes in PowerPoint features let you stretch selected shapes on your PowerPoint slide to match the first shape selected. You can also stretch shapes to fill space between objects, so that selected shapes meet.
The stretch features lets you stretch selected objects in PowerPoint, to match the far edge of the first selected object. You can stretch shapes to match the left or right hand side of first selected shape. You can also stretch shapes to fill the gap between the shapes, so that they meet.
The feature is useful when you have a PowerPoint slide with shapes of different sizes, but you need them to align to a common start or end point (e.g., useful for Gantt chart diagrams where workstreams start at different points but all end on the same date).
There are separate feature buttons on the Format toolbar (which can also be assigned custom shortcut keys). The options include the Stretch shapes in PowerPoint features:
- Stretch left / Extend to left edge: Stretch shapes left stretches the selected shapes to match the left hand boundary of the first selected shape on your PowerPoint slide (so the shapes align at the left hand boundary)
- Stretch right / Extend to right edge: Stretch shapes right stretches the selected shapes to match the right hand boundary of the first selected shape on your PowerPoint slide (so the shapes align at the right hand boundary)
- Stretch top: Stretch shapes top stretches the selected shapes to match the top boundary of the first selected shape on your PowerPoint slide (stretch up, so the shapes align at the top boundary)
- Stretch bottom: Stretches shapes bottom stretches the selected shapes to match the bottom boundary of the first selected shape on your PowerPoint slide (stretch down, so the shapes align at the bottom boundary)
There are also Stretch shapes to Fill gaps features - these buttons increase the size of selected shapes to remove any gap between the shapes:
- Fill left: Stretches the selected shapes to match the right most boundary of the first selected shape on your PowerPoint slide (so the shapes meet)
- Fill right: Stretches the selected shapes to match the left most boundary of the first selected shape on your PowerPoint slide (so the shapes meet)
- Fill top: Stretches the selected shapes upwards to match the bottom most boundary of the first selected shape on your PowerPoint slide (so the shapes meet)
- Fill bottom: Stretches the selected shapes downwards to match the top most boundary of the first selected shape on your PowerPoint slide (so the shapes meet)
Toggle line weight and style
Toggle line or border style or thickness easily for lines or shapes on your PowerPoint slide.
Change the weight of the outline of PowerPoint shapes easily or change the style. Three great features to finesse your slides:
- Border type: Toggle line or PowerPoint border type between six common styles - Solid Line, Long Dash, Short Dash, Dots, Square Dots, or Dash-Dots.
- Border Heavier: Toggle feature lets you progressively increase the weight of the shapes outline to a thicker border.
- Border Lighter: Toggle feature lets you progressively decrease the weight of the shapes outline to a finer border.
Need to change outline color of your shape? PPT Productivity's Color Palette Toolbar makes it easy to change outline, fill and font colors in PowerPoint - your standard, template and custom colors display on the toolbar for easy access.
All PPT Productivity features can be used via the Customizable PowerPoint Shortcuts feature. You can choose a PowerPoint shortcut to Toggle line weight and style.
Change margins toggle
Quickly change margins in PowerPoint Text Boxes and Table Cell margins, using the PPT Productivity Change Margins Toggle feature. Choose from Normal, None, Narrow and Wide margins.
How to change margins in PowerPoint? PPT Productivity makes it easy. Adjust margins in PowerPoint text boxes or table cells with the Change Margins Toggle. Click the button repeatedly to cycle quickly through the options.
Great to quickly adjust margins on a PowerPoint table to optimize size, or when trying to fit text in a shape you don't want to resize.
In standard PowerPoint, margin settings are each controlled separately for left, right, top and bottom. Accessing the standard PowerPoint margin settings is via right click > Format Shape and adjusting each value. This can be 6 or more clicks, plus multiple attempts to choose your preferred margins.
PPT Productivity's adjust margins feature makes it faster and is a great timesaving shortcut to set margins in PowerPoint quickly.
- You can specify Margin settings within PPT Productivity for each of Normal, Narrow and Wide using the Margins -> Set Margin Defaults
- The Change Margins Toggle feature works on PowerPoint text box margins, shape margins or table margins. You can change a selection of cell margins in a table or change all cell margins (change margins for selected cells in a PowerPoint table by selecting the cells, or apply change margins to all cells in a table by selecting the table).
Chevrons same angle
Video Shortcut Links
Enhanced Feature: In February 2023 PPT Productivity rolled out an update and the Make Chevrons same angle feature was replaced with the Chevrons and Angles Painter which lets you adjust angles and tips of chevrons and other shapes.
Quickly adjust the tip of selected chevrons, arrows or pentagons to the exact same angle as the first selected shape on your PowerPoint slide.
Chevrons (also known as block arrows) are great to use in diagrams such as project phases. But once you adjust the length, the angles of the tips can be inconsistent. This feature matches your chevron angles to make them consistent on the selected slide.
Start by selecting two or more chevrons (feature only works if two or more shapes are selected).
With chevrons selected, click the Set Chevrons to Same Angle button. The feature will align angles of all chevron tips in PowerPoint.
Note that the first shape must contain an adjustable angle - otherwise it cannot work out the angle for the rest of the shape. This feature can also be used to set or match the angles on arrows, pentagons and parallelograms on your PowerPoint slides.
PPT Productivity's downloadable libraries includes a chevron library file which contains commonly used vertical chevron list and horizontal chevron list slide layouts, to speed up your work. You access these easily from the Slide Library toolbar. Read more about downloading free shape libraries.
All PPT Productivity features can be used via the Customizable PowerPoint Shortcuts feature. You can choose a PowerPoint shortcut to make chevrons same angle.
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