Paint Formatting

PPT Productivity's set of Format Painters let you quickly copy formatting in PowerPoint, so you can update shapes, text, tables and charts. These Format Painters enable more complex copying and pasting formatting in PowerPoint than the standard Microsoft features.

Microsoft's PowerPoint format painter cannot copy paste shape size, table formatting or charts. The standard PowerPoint format painter copies and pastes styles but does not supportselectively copying and pasting attributes (e.g. copy font and outline color but not fill color).

The Pick Up Object Style and Apply Object Style features in standard PowerPoint can copy font size, color, fill color, outline color. But again, they do not have an option to specify selected attributes to copy.

PPT Productivity's set of format painter features includes:

  • Advanced Format Painter: lets you specify selective attributes to copy paste from an extensive list
  • Style Painter: copy font style and size, shape color, shape outline color, outline thickness and style
  • Text Format Painter: copy font style and size only
  • Position & Size Painter: copy the position and size of an object, to align other objects across multiple slides in your presentation
  • Table Format Painter: copy the style of a PowerPoint table including line color and weight, fill color, font size, style and boldness
  • Shape Change Painter: copy a shape type and paste to change other selected shapes
  • Chart Painter: copy the format of a chart, including chart type. Quickly apply the chart type and formatting to update other charts
  • Angles and Tips Painter: copy the angles or tips of a shape to apply to another shape, for example on chevrons or triangles
  • Animation Painter: copy the animation of a selection to apply to another selection, with options to replace or append the animation when pasting
Specific feature buttons address the most common format painting needs (e.g to copy and paste table formatting), while the Advanced Format Painter lets you customize settings for less common format painting (e.g. to copy and paint the same font color and angles but not change fill color to other shapes). Scroll to read more about each feature.

Advanced Format Painter

New Feature: The Advanced Format Painter feature is being progressively rolled out to new and existing Power Tools users through January and early February 2023 (including those using the free trial).

Selectively copy and paste formatting attributes in PowerPoint with PPT Productivity's Advanced Format Painter. Perhaps you want to copy the fill color and font without the outline color? Or copy all color and font attributes without changing the size of shapes?

Simply click the object to copy. Next, click the Advanced Format Painter feature button. A popup selection panel will display. Nominate from the selection panel the attributes you want to copy and paste (for example copy shape outline style and shape size).

Once you have selected the attributes to copy and paint, there's also an option to turn on a Multi Painter feature to paste multiple updates - even across different slides and presentations. Once you have finished selecting attributes, click ok and then click the object(s) to paint.

Select from any combination of the following attributes to copy and paint:

  • Position: Nominate specifically for horizontal or vertical position anchors. Options to choose left/ center/ right or top/ middle/ bottom alignment (to align shapes of varying sizes to the same anchor point across multiple slides). Just nominate 'position' when formatting identical objects across multiple slides.
  • Size: Copy and paste overall size of an object, or choose specifically the height, width or rotation of the object to copy
  • Fill: Copy and paste the color, solid or pattern and transparency in PowerPoint easily
  • Line: Copy and paste line color, pattern, transparency, dash type, style/ width, begin arrow or end arrow style
  • Textbox: Copy and paste the textbox margins, font, horizontal or vertical alignment, text direction, wrapping and paragraph format
  • Table: Copy and paste the column width and/ or row height (note that if you have the fill, line, and textbox buttons checked, you can choose to copy paste all table format attributes)
  • Animation: Copy animations from selected shape and choose to either replace or append the animation on target shapes
  • Other: Copy and paste shape type, chart formats, shadow/glow/other Effects, as well as the same chevron angles or rounded corner radius
The Advanced Format Painter makes it easy to quickly update formatting across a presentation. You can also use it to copy formatting from objects across different presentations. Magic!
Productivity Tip

PPT Productivity has specific feature buttons to quickly copy and paint text, tables, charts, angles and animations.

But use the Advanced Format Painter when you want to nominate a specific selection of attributes to copy paste.

Shortcut Keys

All PPT Productivity features can be used via the Customizable Shortcut Keys for PowerPoint feature. You can update the shortcut keys to any preferred available combination, but to get you started we have set up the following:

  • PowerPoint Keyboard Shortcut for Advanced Format Painter = Alt+V
demo

Want to see our tools in action?

Book a personalized demo with our PowerPoint professionals

Book Live Demo
trial

Download 30 Day Free Trial

Download your 30 day free trial - Microsoft Office for Windows

Start Free Trial