Convert a set of text boxes to a table in PowerPoint easily, maintaining formatting and shape size.

Great if you've got a PowerPoint slide full of text boxes, but want to group text boxes together to manipulate as a table. Feature also works to convert a single text box to PowerPoint table. Also useful for converting PowerPoint box tables (popular in some consulting firms) into PowerPoint table format, before sending the final editable version to your client.

Deconstruct each cell of a PowerPoint table into separate text box shapes, maintaining formatting and size.

Great if you've been given a PowerPoint slide with a table that you need to format as individual shapes, or to quickly create a slide packed full of text boxes, squares or rectangles. Also useful for converting PowerPoint tables into box table format (popular in some Management Consulting firms like McKinsey Marvin table format).

Box tables are preferred by some consultants as the format gives you greater flexibility in how you present the table.

Save time when you need to change a textbox in PowerPoint into a table. This PPT Productivity plug-in for PowerPoint feature lets you easily convert text to table format in PowerPoint.

Select the textbox on your PowerPoint slide containing the text you would like to convert. Click the Convert to table in PowerPoint feature and a popup box with options will appear. Simply choose the delimiter (tab, comma, none or enter custom delimited) and formatting actions and your table will appear. For example - choose tab delimiter to convert a bulleted or numbered list in a text box to a table. Each line will be converted to a separate row.

Formatting options include making the PowerPoint table height the same as the text box height; option for the table replacing the text box and option regarding keeping the formatting of the text box.

Move one or more columns or rows in a PowerPoint table to rearrange the content.

PPT Productivity's move rows or columns for PowerPoint tables feature makes it easy to rearrange your content. To use this feature, simply select the column(s) or row(s) you want to move then right click and access the PPT Productivity features from the right click menu. You have the following options:

• Move Row up: Select this option and the row where your cursor was placed before clicking will be moved up one row in the table
• Move Row down: Select this option and the row where your cursor was placed before clicking will be moved down one row in the table
• Move Column left: Select this option and the column where your cursor was placed before clicking will be moved to the left (switching places with the column beside it)
• Move Column right: Select this option and the column where your cursor was placed before clicking will be moved to the right (switching places with the column beside it)

Paste data into PowerPoint table format, but retain the table formatting (so table appearance is not impacted by data's source formatting). Exported data may be from Excel/ HTML/ CSV (comma, tab, or semicolon separated data).

When you paste Excel data into an existing table in PowerPoint, the table formatting is impacted by the data source. PowerPoint Table colors and fonts may change, and data does not paste correctly if there are insufficient columns and rows in the table.

However PPT Productivity add-in's Paste Excel to PowerPoint without formatting feature solves these frustrations. Use the 'Paste data as table' feature to paste data into an existing PowerPoint table on your slide and maintain the table's formatting.

• Clipboard data is added to the selected table, at the selected cell
• Extra table rows/ columns are automatically added to fit the data (if required)
• If a subset of table cells is selected, data is only updated in those cells
• If no table is selected, a new table is created in the default table style (based on your presentation's theme)

Use this feature to copy data from Excel and paste into PowerPoint box tables. Text box tables in PowerPoint are a series of text boxes arranged to look like a table (favored by McKinsey alums).

PPT Productivity add-in's Paste Excel data without source formatting feature has been very popular. Many of our customers requested a similar feature, to paste data into text box tables.

Text box tables aka PowerPoint Box Tables are favored by many consultants because the formatting is more customizable than a standard PowerPoint table. This PPT Productivity feature lets you paste Excel content into PowerPoint text box tables. Simply copy the data in Excel, select the target box table in PowerPoint.

When you select to paste (providing you have the same number of text boxes arranged by width and height to match your Excel table), the feature pastes the data from Excel automatically into the text boxes (you can use the standard paste Ctrl + V shortcut or the feature button on the PPT Productivity ribbon).

Note that the feature can import from Excel and paste into PowerPoint box tables even if you have grouped columns or rows.

PPT Productivity lets you copy data from PowerPoint tables or PowerPoint Box tables in tab separated format, so that you can paste the data into Excel or other files.

PowerPoint lets you copy and paste PowerPoint table data to paste into Excel, but you cannot easily copy data from text box tables (PowerPoint Box tables are popular with McKinsey consultants). PPT Productivity's 'Export Table/ Tabular Shapes to Excel Format' feature makes it easy to do either option.

Small but mighty, this feature can save you a huge amount of time formatting Table and shape margins in PowerPoint.

Trying to work out how to change margins in powerpoint? Changing cell margins in PowerPoint Tables or shape margins can be time consuming with multiple clicks to access the settings. But with PPT Productivity add-in's magic margins button, you can instantly set cell margins in any PowerPoint Table or Shape to Narrow, Wide, Normal or None.

Or you can use the PPT Productivity Customize Margins settings in one click to set specific one-off margin dimensions.

Quickly Format the layout of PowerPoint Tables using the Express Layout feature.

Apply the predefined default format to your Tables in a single click, or customize to your preferences. Add row gaps, stripes and update the colors of the Tables in your presentation, fast. When you click PPT Productivity's Express Table Layout for PowerPoint feature, a popup displays to select:

• Header rows
• Table stripes
• Whether the left column is a heading column (if yes, it provides a fill color option for the column)
• Row and column gaps can also be quickly selected from here

Adding row stripes to PowerPoint Tables helps make them easier to read. However Standard PowerPoint does not auto update row stripes when rows are added or deleted.

PPT Productivity's Table Stripes for PowerPoint feature lets you add row stripes to PowerPoint Tables in a single click. If you check the box to indicate there is a header row, stripes are only applied to subsequent rows. Stripes will alternate between each row resulting in clear, easy to read Tables.

If you have applied row stripes to a PowerPoint Table and then insert or delete row(s), simply toggle the stripes on and off by clicking the feature button to reset. The PowerPoint Table Stripes function will recognize the new number of rows and re-apply the Stripes accordingly.

This feature is a 'magic' button that modifies PowerPoint table column width and row height based on contents, to optimize PowerPoint table size. The feature autofits to create the smallest height PowerPoint table possible (given your table contents).

PPT Productivity's PowerPoint Autofit columns feature keeps the width of your table but adjusts each column's width within it based on the contents. Use this feature to format PowerPoint tables once you have finished entering the data.

The autofit column feature prevents longer words breaking within a column. PPT Productivity features make it easy to format tables in powerpoint.

Distribute columns evenly across PowerPoint tables, while taking into account any columns used as column gaps.

PPT Productivity add-in lets you quickly adjust columns in PowerPoint Tables, to ensure each column is the same width and evenly distributed. Using column gaps in your PowerPoint table? The Distribute PowerPoint Columns Evenly feature recognizes where there are column gaps and takes this into account when updating the spacing.

Align shapes over PowerPoint tables quickly with this timesaving feature.

PPT Productivity lets you select shapes on your slide and click to align them over your PowerPoint table. By default shapes align to the center of table cells when you click the feature, but you are also given the option to choose an alternate alignment point - eg to the left, right or center of table cell horizontally and to the top middle or bottom of table vertically.

There are three feature buttons (and you can assign each a custom PowerPoint shortcut):

• Align over table: Select shapes to be aligned and click. Feature finds the table and aligns the shapes to each cell (letting you choose your preferred alignment point within table cells)
• Align over column: Select shapes to be aligned and click. Feature aligns the shapes to the center of the closest column (letting you choose your preferred alignment point within each column)
• Align over row: Select shapes to be aligned and click. Feature aligns the shapes to the center of the closest row (letting you choose your preferred alignment point within each row)

Note that this feature was updated in October 2023 to support merged cells and to allow a choice of alignment preference over table cells (eg align left of cells, middle of cells etc).

How do you add Harvey balls to a table in PowerPoint? You can use PPT Productivity's Harvey Balls for Tables feature! Embed Harvey Balls in PowerPoint tables, so they move with the columns when you adjust the table dimensions. Add standard size 1/4, 1/2, 3/4, empty or full Harvey Balls. Or choose a custom fill Harvey Ball and enter a % value. You can align, resize and recolor the Harvey Balls.

Using PPT Productivity's Harvey Balls for PowerPoint Tables feature, insert Harvey Balls into PowerPoint tables so they snap to the table cell. Harvey Balls embed in your PowerPoint table and can be aligned and resized as you move columns or change the table size.

PPT Productivity's Harvey Balls have two modes. Click the Harvey Ball feature from PPT Productivity's Format Toolbar or from the PPT Productivity Ribbon, and your selected Harvey Ball will be inserted onto your PowerPoint slide as shapes. Or click to insert from a cell in a table (or a group of cells selected in a table) and the Harvey Balls for Tables will be added.

Harvey Balls will appear correctly for any users viewing the presentation (even if they do not use PPT Productivity).

You can easily change Harvey Ball colors. To change Harvey Ball colors for Tables, click the Harvey Ball button from the Shapes group on the PPT Productivity tab on the Ribbon and navigate down to Change Color. Select your preferred color and click ok. Subsequent Harvey Balls added to your table will be appear in your selected color.

Easily align the Harvey Balls in your PowerPoint table using PPT Productivity's alignment shortcuts or standard PowerPoint alignment features.

Harvey Balls can be added to your slide using the Harvey Ball buttons on the PPT Productivity Ribbon or the Harvey Ball button on the Format Toolbar.

Easily add status indicators to PowerPoint with PPT Productivity add-in. You can add the status indicator symbols anywhere on your PowerPoint slide, but when you add status indicators to a PowerPoint table, they embed into the table and move as table row or column sizes are adjusted.

PPT Productivity's PowerPoint Status indicators include directional arrows - up arrow, trend up arrow, down arrow, trend down arrow, trend unchanged arrow, a plus and minus sign, a tick / check mark and cross and positive, neutral and negative status balls that can be used for PowerPoint traffic light status reports.

By default status indicators are colored in red, amber, green. You can customize the color based on your preference or template theme colors via the settings.

Status indicators resize by dragging when outside the table (they behave like PowerPoint shapes) or within the table by adjusting the font size.

PPT Productivity PowerPoint add-in lets you sort PowerPoint table data. You can choose to sort PowerPoint table columns by ascending or descending order.

Standard PowerPoint does not let you sort table data. But with PPT Productivity add-in for PowerPoint you can sort tables, whether the data is alphabetical or numeric! PPT Productivity's Sort Table Data feature lets you sort PowerPoint table data in ascending or descending order. The Sort PowerPoint Tables feature can sort numbers or words, so you can sort tables alphabetically or by value. Plus you can sort multiple selected adjacent columns in PowerPoint, in a single sort.

The Sort Table options are located in the right click mouse menu when clicking on or in a PowerPoint Table. You can also find the sort table feature buttons on the PPT Productivity Ribbon, in the Tables> feature group. Simply place your cursor in the column of the PowerPoint table, then right mouse click and scroll down (PPT Productivity features appear at the end of the PowerPoint right click menu). You can select to sort your PowerPoint table by the following options:

• Ascending sort: sort PowerPoint table in ascending order for the column selected
• Descending sort: sort PowerPoint table in descending order for the column selected
• Add column Ascending to existing sort: for a PowerPoint table already sorted in ascending order, add a second ascending sort column to further refine the sort
• Add column Descending to existing sort: for a PowerPoint table already sorted in descending order, add a second ascending sort column to further refine the sort

When you access the feature by clicking on the table, the feature auto sorts table data by column 1, then 2 and then 3. The Sort PowerPoint tables feature detects header and footer rows and excludes them from the sort (the feature identifies header and footer rows based on bold text in the top or bottom of the row, or where the Header/Total Row checkbox is turned on in the Table Design tab).

There is also an option in the menu to move cell formatting with the content.