Convert a set of text boxes to a table in PowerPoint easily, maintaining formatting and shape size.

Great if you've got a PowerPoint slide full of text boxes, but want to group text boxes together to manipulate as a table. Feature also works to convert a single text box to PowerPoint table. Also useful for converting PowerPoint box tables (popular in some consulting firms) into PowerPoint table format, before sending the final editable version to your client.

Deconstruct each cell of a PowerPoint table into separate text box shapes, maintaining formatting and size.

Great if you've been given a PowerPoint slide with a table that you need to format as individual shapes, or to quickly create a slide packed full of text boxes, squares or rectangles. Also useful for converting PowerPoint tables into box table format (popular in some Management Consulting firms like McKinsey marvin table format).

Box tables are preferred by some consultants as the format gives you greater flexibility in how you present the table.

Insert a new column or row in PowerPoint tables, without changing existing table width.

Easily insert a new column or row into a PowerPoint table without impacting table width. PPT Productivity has four buttons that provide single click access from the ribbon - you can insert a column to the left or right, or to insert a row above or below.

Adding columns will not change the existing width of your PowerPoint table, however adding rows will increase PowerPoint table height.

Paste data into PowerPoint table format, but retain the table formatting (so table appearance is not impacted by data's source formatting). Exported data may be from Excel/ HTML/ CSV (comma, tab, or semicolon separated data).

When you paste Excel data into an existing table in PowerPoint, the table formatting is impacted by the data source. Table colors and fonts may change, and data does not paste correctly if there are insufficient columns and rows in the table.

However PPT Productivity's Paste Excel to PowerPoint without formatting feature solves these frustrations. Use the 'Paste data as table' feature to paste data into an existing PowerPoint table on your slide and maintain the table's formatting.

• Clipboard data is added to the selected table, at the selected cell
• Extra table rows/ columns are automatically added to fit the data (if required)
• If a subset of table cells is selected, data is only updated in those cells
• If no table is selected, a new table is created in the default table style (based on your presentation's theme)

Once you have copied your data, click the Ribbon menu to paste, or right-click on a slide or within an existing table to access the special paste from Excel/HTML/CSV commands

Small but mighty, this feature can save you a huge amount of time formatting PowerPoint Table Margins and shapes.

If you have ever tried to change the cell margins in a PowerPoint Table, you know how much time this can take. With PPT Productivity's magic margins button, you can instantly set cell margins in any PowerPoint Table or Shape to Narrow, Wide, Normal or None.

Or you can use the PPT Productivity Customize Margins settings in one click to set specific one-off margin dimensions.

Quickly Format the layout of PowerPoint Tables using the Express Layout feature.

Apply the predefined default format to your Tables in a single click, or customize to your preferences. Add row gaps, stripes and update the colors of the Tables in your presentation, fast. When you click PPT Productivity's Express Table Layout for PowerPoint feature, a popup displays to select:

• Header rows
• Table stripes
• Whether the left column is a heading column (if yes, it provides a fill color option for the column)
• Row and column gaps can also be quickly selected from here

The Express format function remembers your previous preferences so you can quickly apply the same formatting attributes to other Tables in your PowerPoint presentation.

Adding row stripes to PowerPoint Tables helps make your table easier to read. However Standard PowerPoint does not auto update row stripes when rows are added or deleted.

PPT Productivity's Table Stripes for PowerPoint feature lets you add row stripes to your PowerPoint Tables in a single click. If you check the box to indicate you have a header row, stripes are only applied to subsequent rows. Stripes will alternate between each row resulting in clear, easy to read Tables.

If you have applied row stripes to your PowerPoint Table and then insert or delete row(s), simply toggle the stripes on and off by clicking the feature button to reset. The Table Stripes function will recognize the new number of rows and re-apply the Stripes accordingly.

This feature is a 'magic' button that modifies PowerPoint table column width and row height based on contents, to optimize PowerPoint table size. The feature autofits to create the smallest height PowerPoint table possible (given your table's content).

PPT Productivity's PowerPoint Autofit columns feature keeps the width of your table but adjusts each column's width within it based on the contents. Use this feature to format PowerPoint tables once you have finished entering the data.

The autofit column feature prevents longer words breaking within a column.

Distribute columns evenly across PowerPoint tables, while taking into account any columns used as column gaps.

PPT Productivity lets you quickly adjust columns in a PowerPoint Table, to ensure each column is the same width and evenly distributed.

Using column gaps? No problem, the Distribute PowerPoint Columns Evenly feature recognizes where there a column gaps and takes this into account when updating the spacing.

Align shapes over PowerPoint tables quickly with this timesaving feature.

PPT Productivity lets you select shapes on your slide and click to align them over your PowerPoint table. By default shapes align to the centre of table cells when you click the feature, but you are also given the option to choose an alternate alignment point - eg to the left, right or center of table cell horizontally and to the top middle or bottom of table vertically.

There are three feature buttons (and you can assign each a custom PowerPoint shortcut):

• Align over table: Select shapes to be aligned and click. Feature finds the table and aligns the shapes to each cell (letting you choose your preferred alignment point within table cells)
• Align over column: Select shapes to be aligned and click. Feature aligns the shapes to the centre of the closest column (letting you choose your preferred alignment point within each column)
• Align over row: Select shapes to be aligned and click. Feature aligns the shapes to the centre of the closest row (letting you choose your preferred alignment point within each row)

You do not need to select the table - the feature identifies the table on your PowerPoint slide and auto aligns selected shapes to the cells, based on your selection of the row, column or table feature buttons.

Note that this feature was updated in October 2023 to support merged cells and to allow a choice of alignment preference over table cells (eg align left of cells, middle of cells etc).

How do you add Harvey balls to a table in PowerPoint? You can use PPT Productivity's Harvey Balls for Tables feature! Embed Harvey Balls in PowerPoint tables, so they move with the columns when you adjust the table dimensions. Add standard size 1/4, 1/2, 3/4, empty or full Harvey Balls. Or choose a custom fill Harvey Ball and enter a % value. You can align, resize and recolor the Harvey Balls.

Using PPT Productivity's Harvey Balls for PowerPoint Tables feature, insert Harvey Balls into PowerPoint tables so they snap to the table cell. Harvey Balls embed in your PowerPoint table and can be aligned and resized as you move columns or change the table size.

PPT Productivity's Harvey Balls have two modes. Click the Harvey Ball feature from PPT Productivity's Format Toolbar or from the PPT Productivity Ribbon, and your selected Harvey Ball will be inserted onto your PowerPoint slide as shapes. Or click to insert from a cell in a table (or a group of cells selected in a table) and the Harvey Balls for Tables will be added.

Harvey Balls will appear correctly for any users viewing the presentation (even if they do not use PPT Productivity).

You can easily change Harvey Ball colors. To change Harvey Ball colors for Tables, click the Harvey Ball button from the Shapes group on the PPT Productivity tab on the Ribbon and navigate down to Change Color. Select your preferred color and click ok. Subsequent Harvey Balls added to your table will be appear in your selected color.

Easily align the Harvey Balls in your PowerPoint table using PPT Productivity's alignment shortcuts or standard PowerPoint alignment features.

Harvey Balls can be added to your slide using the Harvey Ball buttons on the PPT Productivity Ribbon or the Harvey Ball button on the Format Toolbar.

Easily add status indicators to PowerPoint. You can add the status indicator symbols anywhere on your slide, but when you add status indicators to a PowerPoint table, they embed into the table and move as table row or column sizes are adjusted.

PPT Productivity's PowerPoint Status indicators include directional arrows - up arrow, trend up arrow, down arrow, trend down arrow, trend unchanged arrow, a plus and minus sign, a tick / check mark and cross and positive, neutral and negative status balls that can be used for PowerPoint traffic light status reports.

By default status indicators are colored in red, amber, green. You can customize the color based on your preference or template theme colors via the settings.

Status indicators resize by dragging when outside the table (they behave like PowerPoint shapes) or within the table by adjusting the font size.