Search Shortcut Keys

Search across standard and advanced PowerPoint shortcuts, and PPT Productivity specific shortcuts easily. Search by feature name or keyboard shortcut key combination from a popup window in PowerPoint. Read more about PPT Productivity's search shortcut keys popup in PowerPoint. Standard PowerPoint does not have a search function for shortcut keys, but PPT Productivity does.

PPT Productivity PowerPoint add-in has 180+ time saving features including Customizable Shortcut keys.

In addition to PPT Productivity's shortcuts search feature within PowerPoint, we have provided a searchable list of PowerPoint shortcuts below for all users.

Search PowerPoint Shortcut keys list

Find any PowerPoint shortcut key easily with this searchable list. Trying to find the PowerPoint send to back shortcut? Or maybe the PowerPoint redo shortcut? Search for all PowerPoint shortcuts in the search box below.

In standard PowerPoint, Microsoft have enabled keyboard shortcuts for only 193 of its 800+ commands. PPT Productivity allows you to assign or reassign shortcut keys for any standard PowerPoint command as well as 180+ PPT Productivity features.

You can customize your PowerPoint keyboard shortcuts and share your configuration with colleagues. PPT Productivity also offers an option of preconfigured McKinsey Marvin shortcut keys.

Use the searchable list below to search for standard PowerPoint shortcuts and additional PPT Productivity shortcuts. You can easily search for PowerPoint keyboard shortcuts by shortcut name or by one of the shortcut keys (e.g. search 'new' for the shortcut for new slide in PowerPoint or for all shortcuts that use SHIFT).

You can also download and print a PowerPoint shortcut keys PDF that lists all standard PowerPoint keyboard shortcuts and PPT Productivity added shortcut keys. The Powerpoint Shortcut Keys PDF link is available by clicking the button below.

View all 275 PowerPoint and PPT Productivity shortcuts

Create your own shortcuts with PPT Productivity

Search PowerPoint and PPT Productivity shortcuts

PowerPoint Shortcut Keys for Slide Navigation & Formatting

PowerPoint Shortcut Name

PowerPoint Shortcut Keys

Go to the next slide shortcut

Page Down

Go to the previous slide shortcut

Page Up

Insert new slide shortcut

Ctrl + M

Duplicate slide shortcut

Ctrl + D

Change the zoom for the slide shortcut

Alt + W, Q (or Ctrl + Mouse scroll)

  • Send selected slides to appendix

Ctrl + Alt + Shift + A

  • Create Summary Slide

Ctrl + Alt + Shift + D

Select a theme shortcut

Alt + G, H

Select a slide layout shortcut

Alt + H, L

  • Save selected slides

Ctrl + Alt + Shift + V

  • Print selected slides

Ctrl + Alt + Shift + P

Save presentation shortcut

Ctrl + S

Save As shortcut

F12

New presentation shortcut

Ctrl + N

Print presentation shortcut

Ctrl + P

Switch between open presentations shortcut

Ctrl + F6

Switch between open PowerPoint windows shortcut

Ctrl + TAB

Duplicate and active presentation (PowerPoint 2013, 2016, 365) shortcut

Ctrl + Shift + N

Add section to presentation (PowerPoint 2013, 2016, 365) shortcut

Ctrl + <

Close PowerPoint shortcut

Alt + F4 or Alt + F, X

Close Presentation shortcut

Ctrl + W or Ctrl + F4

Open Find dialog box shortcut

Ctrl + F

Open Find and Replace dialog box shortcut

Ctrl + H

Open Header and Footer dialog box shortcut

Alt + Shift + D

Open Spell Check shortcut

F7

Open Thesaurus shortcut

Shift + F7

Format selected Chart element shortcut

Ctrl + 1

Show or Hide the Notes pane (PowerPoint 2013, 2016, 365) shortcut

Ctrl + Shift + H

Switch to Slide Master View shortcut

Shift + click 'Normal View' Normal view

Switch to Handout Master View shortcut

Shift + click 'Slide Sorter View' Slidesorterview view

Close Thumbnails View shortcut

Ctrl + Shift + click 'Normal View' Normal view

PowerPoint shortcuts to select and edit text and objects

PowerPoint Shortcut Name

PowerPoint Shortcut Keys

  • Insert textbox

Alt + Shift + X

  • Insert rectangle

Alt + Shift + R

  • Insert oval

Alt + Shift + O

  • Insert straight line

Alt + Shift + L

  • Insert straight arrow

Alt + Shift + A

  • Insert right arrow

Alt + Shift + I

  • Insert right brace

Alt + Shift + B

  • Insert star

Alt + Shift + S

Insert any shape shortcut

Alt + N, S, H. Arrows then Enter to add, or Ctrl + Enter to insert using mouse

Insert an object shortcut

Alt + N, and J, Tab to select, then Ctrl + Enter to insert the object

Insert WordArt shortcut

Alt + N, W

Insert a picture shortcut

Alt + N, P

Sticky Notes

  • Add sticky note

Ctrl + Alt + M

  • Find sticky note

Ctrl + Alt + N

Group

Group shortcut

Ctrl + G

Ungroup shortcut

Ctrl + Shift + G

Regroup shortcut

Ctrl + Shift + J

Set shape attributes

Copy Shape attributes (fill, border, font, etc) shortcut

Ctrl + Shift + C

Paste Shape attributes (fill, border, font, etc) shortcut

Ctrl + Shift + V

  • Set same height for all selected shapes

Ctrl + Alt + Shift + H

  • Set same width for all selected shapes

Ctrl + Alt + Shift + W

  • Set same height and width for all selected shapes

Ctrl + Alt + Shift + &

  • Wrap text toggle on/off

Alt + Shift + W

Align shapes

  • Swap positions

Ctrl + Alt + Shift + S

  • Swap positions horizontally

Ctrl + Alt + Shift + ~

  • Swap positions vertically

Ctrl + Alt + Shift + !

  • Align left

Ctrl + Alt + Shift + L

  • Align center horizontal

Ctrl + Alt + Shift + E

  • Align right

Ctrl + Alt + Shift + R

  • Align top

Ctrl + Alt + Shift + T

  • Align middle vertical

Ctrl + Alt + Shift + M

  • Align bottom

Ctrl + Alt + Shift + B

  • Remember shape position

Alt + C

  • Set shape position

Alt + V

Change Shapes

  • Flip horizontal

Ctrl + Alt + Shift + O

  • Flip vertical

Ctrl + Alt + Shift + I

  • Rotate clockwise

Ctrl + Alt + Shift + >

  • Rotate anticlockwise

Ctrl + Alt + Shift + <

  • Send to appendix

Ctrl + Alt + Shift + A

  • Resize...

Ctrl + Alt + Shift + ?

  • Resize 90%

Ctrl + Alt + Shift + J

  • Resize 110%

Ctrl + Alt + Shift + K

Select text and objects

  • Select same color shapes

Ctrl + Alt + Shift + #

  • Select same size shapes

Ctrl + Alt + Shift + Z

Select one character to the right shortcut

Shift + Right Arrow

Select one character to the left shortcut

Shift + Left Arrow

Select to the end of a word shortcut

Ctrl + Shift + Right Arrow

Select to the beginning of a word shortcut

Ctrl + Shift + Left Arrow

Select one line up (cursor at line start) shortcut

Shift + Up Arrow

Select one line down (cursor at line start) shortcut

Shift + Down Arrow

Select an object (cursor in text) shortcut

ESC

Select the next or previous object (when one object is selected) shortcut

Tab or Shift + Tab until the object is selected

Send object back one position shortcut

Ctrl + [

Send object forward one position shortcut

Ctrl + ]

Send object to back shortcut

Ctrl + Shift + [

Send object to front shortcut

Ctrl + Shift + ]

Select text when an object is selected shortcut

Enter

Select all objects on a Slide shortcut

Ctrl + A (on the Slides tab)

Play or pause media shortcut

Ctrl + SPACE

Select all slides shortcut

Ctrl + A (in Slide Sorter view)

Select all text shortcut

Ctrl + A (on the Outline tab)

Delete and copy text and objects

Delete one character to the left shortcut

Backspace

Delete one word to the left shortcut

Ctrl + Backspace

Delete one character to the right shortcut

Delete

Delete one word to the right (cursor between words) shortcut

Ctrl + Delete

Cut selected object or text shortcut

Ctrl + X

Copy selected object or text shortcut

Ctrl + C

Paste cut or copied object or text shortcut

Ctrl + V

Undo the last action shortcut

Ctrl + Z

Redo or repeat the last action shortcut

Ctrl + Y or F4

Copy formatting only shortcut

Ctrl + Shift + C

Paste formatting only shortcut

Ctrl + Shift + V

Copy animation painter shortcut

Alt + Shift + C

Paste animation painter shortcut

Alt + Shift + V

Open Paste Special dialog box shortcut

Ctrl + Alt + V

Navigate in text

Move one character to the left shortcut

Left Arrow

Move one character to the right shortcut

Right Arrow

Move one line up shortcut

Up Arrow

Move one line down shortcut

Down Arrow

Move one word to the left shortcut

Ctrl + Left Arrow

Move one word to the right shortcut

Ctrl + Right Arrow

Move to the end of a line shortcut

End

Move to the beginning of a line shortcut

Home

Move up one paragraph shortcut

Ctrl + Up Arrow

Move down one paragraph shortcut

Ctrl + Down Arrow

Move to the end of a text box shortcut

Ctrl + End

Move to beginning of a text box shortcut

Ctrl + Home

Move to the next title or body text placeholder shortcut

Ctrl + Enter

Move to repeat the last Find action shortcut

Shift + F4

Navigate a table

PowerPoint Shortcut Name

PowerPoint Shortcut Keys

Move to the next cell shortcut

Tab

Move to the preceding cell shortcut

Shift + Tab

Move to the next row shortcut

Down Arrow

Move to the preceding row shortcut

Up Arrow

Insert a tab in a cell shortcut

Ctrl + Tab

Start a new paragraph shortcut

Enter

Add a new row at the bottom shortcut

Tab from the bottom right cell

  • Convert text box to table

Ctrl + Alt + Shift + Q

  • Insert column left

Ctrl + Alt + Shift + Left

  • Insert column right

Ctrl + Alt + Shift + Right

  • Insert row above

Ctrl + Alt + Shift + Up

  • Insert row below

Ctrl + Alt + Shift + Down

  • Merge cells

Ctrl + Alt + Shift + C

  • Autofit columns

Ctrl + Alt + Shift + U

PowerPoint Shortcut Keys to Format Text

PowerPoint Shortcut Name

PowerPoint Shortcut Keys

Open Font dialog box shortcut

Ctrl + T or Ctrl + Shift + F

Increase font size shortcut

Ctrl + Shift + >

Increase font size (PowerPoint 2013, 2016, 365) shortcut

Ctrl + ]

Decrease font size shortcut

Ctrl + Shift + <

Decrease font size (PowerPoint 2013, 2016, 365) shortcut

Ctrl + [

Change the font size for selected text shortcut

Alt + H, F, S

Apply character formatting

  • Red font color

Ctrl + Shift + R

  • White font color

Ctrl + Shift + W

  • Black font color

Ctrl + Shift + B

Open Font dialog box shortcut

Ctrl + T

Change between sentence case, lowercase, or uppercase shortcut

Shift + F3

Apply bold formatting shortcut

Ctrl + B

Apply an underline shortcut

Ctrl + U

Apply italic formatting shortcut

Ctrl + I

Apply subscript formatting shortcut

Ctrl + Equal sign (=)

Apply superscript formatting shortcut

Ctrl + Shift + Plus sign ( + )

Remove manual character formatting, e.g. subscript/superscript shortcut

Ctrl + Spacebar

Insert a hyperlink shortcut

Ctrl + K

Set Bullet Levels

  • Level 1 bullet

Ctrl + Alt + Shift + F1

  • Level 2 bullet

Ctrl + Alt + Shift + F2

  • Level 3 bullet

Ctrl + Alt + Shift + F3

Copy text formatting

Copy formats shortcut

Ctrl + Shift + C

Paste formats shortcut

Ctrl + Shift + V

  • Merge text in selected shapes

Ctrl + Alt + Shift + Add

  • Delete text in selected shapes

Ctrl + Alt + Shift + Del

Align paragraphs

Center a paragraph shortcut

Ctrl + E

Justify a paragraph shortcut

Ctrl + J

Left align a paragraph shortcut

Ctrl + L

Right align a paragraph shortcut

Ctrl + R

  • Align paragraph to top of a shape

Alt + T

  • Align paragraph to middle of a shape

Alt + M

  • Align paragraph to bottom of shape

Alt + B

Promote a paragraph shortcut

Alt + Shift + Left Arrow

Demote a paragraph shortcut

Alt + Shift + Right Arrow

Move selected paragraphs up shortcut

Alt + Shift + Up Arrow

Move selected paragraphs down shortcut

Alt + Shift + Down Arrow

Insert and reply to comments

Open the Comments Pane before using the insert or reply comment commands shortcut

Alt + N, L

Insert a new comment (inside Comments Pane) shortcut

Ctrl + N

Insert a new comment (outside Comments Pane) shortcut

Ctrl + Alt + M

Reply to a selected comment shortcut

Ctrl + R

PowerPoint Shortcut Keys for Slide Show / Presenter Mode

PowerPoint Shortcut Name

PowerPoint Shortcut Keys

Open Set Up Slide Show dialog shortcut

Shift + click 'Reading View' Reading view

Start Slide Show from first slide shortcut

F5 or Alt + S, B

Start Slide Show from current slide shortcut

Shift + F5

End the Slide Show shortcut

Esc

Perform the next animation or advance to the next slide

N, Enter, Page Down, Right Arrow, Down Arrow, or Spacebar

Perform the previous animation or return to the previous slide shortcut

P, Page Up, Left Arrow, Up Arrow, or Backspace

Go to slide number shortcut

(slide number) + Enter

Toggle to/from a blank black slide shortcut

B or Period (.)

Toggle to/from a blank white slide shortcut

W or Comma (,)

Stop or restart an auto presentation shortcut

S

Zoom out to see all slides on screen (PowerPoint 2013, 2016, 365) shortcut

G or '-' or Ctrl + '-'

Zoom in to see selected slide on screen (PowerPoint 2013, 2016, 365) shortcut

G or '+' or Ctrl + '+'

End a presentation shortcut

ESC

Erase on-screen annotations shortcut

E

Go to the next slide, if hidden shortcut

H

Set new timings while rehearsing shortcut

T

Re-record slide narration and timing shortcut

R

Return to the first slide shortcut

Home

Change mouse cursor to laser pointer shortcut

Ctrl + Mouse click and drag

Write on your slides with a pen shortcut

Ctrl + P

Write on your slides with a highlighter shortcut

Ctrl + I

Change the pointer to an arrow shortcut

Ctrl + A

Change the pointer to an eraser shortcut

Ctrl + E

Show or hide ink markup shortcut

Ctrl + M

Erase all ink on the slide shortcut

E

Hide the pointer and navigation button immediately shortcut

Ctrl + H

Hide the pointer and navigation button in 15 seconds shortcut

Ctrl + U

View the All Slides dialog box shortcut

Ctrl + S

View the computer task bar shortcut

Ctrl + T

Display the shortcut menu shortcut

Shift + F10

Go to next hyperlink on current slide shortcut

Tab

Go to prev hyperlink on current slide shortcut

Shift + Tab

Perform the "mouse click" behavior of the selected hyperlink shortcut

Enter

Control imported video and media in Slide Show

View media shortcuts during slideshow shortcut

F1, then Media tab

Stop media playback shortcut

Alt + Q

Play or pause media shortcut

Ctrl + Space

Toggle between play and pause shortcut

Alt + P

Go to the next bookmark shortcut

Alt + End

Go to the previous bookmark shortcut

Alt + Home

Increase the sound volume shortcut

Alt + Up

Decrease the sound volume shortcut

Alt + Down

Mute the sound shortcut

Alt + U

Seek forward three seconds shortcut

Alt + Shift + Page Down

Seek backward three seconds shortcut

Alt + Shift + Page Up

Seek forward 0.25 seconds, then pause shortcut

Alt + Shift + Right Arrow

Seek backward 0.25 seconds, then pause shortcut

Alt + Shift + Left Arrow

Show/Hide audio and subtitles menu shortcut

Alt + J

PowerPoint Shortcut Keys for Ribbon Navigation

PowerPoint Shortcut Name

PowerPoint Shortcut Keys

Open the File page shortcut

Alt + F

Open the Home tab shortcut

Alt + H

  • Open the PPT Productivity Tab

Alt + P

Open the Insert tab shortcut

Alt + N

Open the Design tab shortcut

Alt + G

Open the Transitions tab shortcut

Alt + T

Open the Animations tab shortcut

Alt + A

Open the Slide Show tab shortcut

Alt + S

Open the Review tab shortcut

Alt + R

Open the View tab shortcut

Alt + W

Open the Tell me box shortcut

Alt + Q

Change focus while on the ribbon

Select the active tab of the ribbon and activate the access keys shortcut

Alt or F10

Move the focus to commands on the ribbon shortcut

Tab key or Shift + Tab

Move down, up, left, or right, among the ribbon items shortcut

Down, Up, Left, or Right Arrow

Expand or collapse the ribbon shortcut

Ctrl + F1

Expand/collapse the ribbon and top bars (Powerpoint 2016, 365) shortcut

Ctrl + Shift + F1

Display the context menu for the selected item shortcut

Shift + F10

Move the focus to a different pane shortcut

F6

Move to the next or previous command on the ribbon shortcut

Tab key or Shift + Tab

Activate selected command or control on the ribbon shortcut

Spacebar or Enter

Open the selected menu or gallery on the ribbon shortcut

Spacebar or Enter

Open the selected list on the ribbon, such as the Font list shortcut

Down Arrow key

Move between items in an opened menu or gallery shortcut

Tab key

Finish modifying a value in a ribbon control then focus the document shortcut

Enter

Move between panes

Move clockwise among panes in Normal view shortcut

F6

Move counterclockwise among panes in Normal view shortcut

Shift + F6

Switch between the Thumbnail pane and the Outline View pane shortcut

Ctrl + Shift + Tab

Outline view

Show heading level 1 shortcut

Alt + Shift + 1

Expand text below a heading shortcut

Alt + Shift + Plus Sign (+)

Collapse text below a heading shortcut

Alt + Shift + Minus Sign (-)

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