PowerPoint Shortcut Keys for Slide Navigation & Formatting
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PowerPoint Shortcut Name
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PowerPoint Shortcut Keys
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Go to the next slide shortcut
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Page Down
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Go to the previous slide shortcut
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Page Up
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Insert new slide shortcut
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Ctrl + M
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Duplicate slide shortcut
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Ctrl + D
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Change the zoom for the slide shortcut
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Alt + W, Q (or Ctrl + Mouse scroll)
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- Send selected slides to appendix
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Ctrl + Alt + Shift + A
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Ctrl + Alt + Shift + D
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Select a theme shortcut
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Alt + G, H
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Select a slide layout shortcut
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Alt + H, L
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Ctrl + Alt + Shift + V
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Ctrl + Alt + Shift + P
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Save presentation shortcut
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Ctrl + S
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Save As shortcut
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F12
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Save As shortcut
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Ctrl+Shift+S
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New presentation shortcut
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Ctrl + N
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Print presentation shortcut
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Ctrl + P
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Switch between open presentations shortcut
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Ctrl + F6
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Switch between open PowerPoint windows shortcut
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Ctrl + TAB
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Duplicate and active presentation (PowerPoint 2013, 2016, 365) shortcut
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Ctrl + Shift + N
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Add section to presentation (PowerPoint 2013, 2016, 365) shortcut
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Ctrl + <
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Close PowerPoint shortcut
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Alt + F4 or Alt + F, X
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Close Presentation shortcut
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Ctrl + W or Ctrl + F4
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Open Find dialog box shortcut
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Ctrl + F
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Open Find and Replace dialog box shortcut
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Ctrl + H
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Open Header and Footer dialog box shortcut
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Alt + Shift + D
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Open Spell Check shortcut
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F7
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Open Thesaurus shortcut
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Shift + F7
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Format selected Chart element shortcut
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Ctrl + 1
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Show or Hide the Notes pane (PowerPoint 2013, 2016, 365) shortcut
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Ctrl + Shift + H
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Switch to Slide Master View shortcut
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Shift + click 'Normal View' 
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Switch to Handout Master View shortcut
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Shift + click 'Slide Sorter View' 
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Close Thumbnails View shortcut
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Ctrl + Shift + click 'Normal View'
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PowerPoint shortcuts to select and edit text and objects
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PowerPoint Shortcut Name
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PowerPoint Shortcut Keys
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Alt + Shift + X
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Alt + Shift + R
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Alt + Shift + O
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Alt + Shift + L
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Alt + Shift + A
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Alt + Shift + I
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Alt + Shift + B
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Alt + Shift + S
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Insert any shape shortcut
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Alt + N, S, H. Arrows then Enter to add, or Ctrl + Enter to insert using
mouse
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Insert an object shortcut
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Alt + N, and J, Tab to select, then Ctrl + Enter to insert the object
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Insert WordArt shortcut
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Alt + N, W
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Insert a picture shortcut
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Alt + N, P
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Sticky Notes
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Ctrl + Alt + M
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Ctrl + Alt + N
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Group
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Group shortcut
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Ctrl + G
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Ungroup shortcut
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Ctrl + Shift + G
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Regroup shortcut
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Ctrl + Shift + J
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Set shape attributes
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Copy Shape attributes (fill, border, font, etc) shortcut
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Ctrl + Shift + C
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Paste Shape attributes (fill, border, font, etc) shortcut
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Ctrl + Shift + V
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- Set same height for all selected shapes
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Ctrl + Alt + Shift + H
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- Set same width for all selected shapes
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Ctrl + Alt + Shift + W
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- Set same height and width for all selected
shapes
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Ctrl + Alt + Shift + &
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Alt + Shift + W
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Align shapes
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Ctrl + Alt + Shift + S
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- Swap positions horizontally
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Ctrl + Alt + Shift + ~
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- Swap
positions vertically
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Ctrl + Alt + Shift + !
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Ctrl + Alt + Shift + L
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Ctrl + Alt + Shift + E
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Ctrl + Alt + Shift + R
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Ctrl + Alt + Shift + T
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Ctrl + Alt + Shift + M
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Ctrl + Alt + Shift + B
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Alt + C
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Alt + V
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Change Shapes
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Ctrl + Alt + Shift + O
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Ctrl + Alt + Shift + I
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Ctrl + Alt + Shift + >
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Rotate clockwise 15 degrees
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Alt + Right Arrow
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Rotate anticlockwise 15 degrees
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Alt + Left Arrow
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Rotate clockwise 1 degree
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Ctrl + Alt + Right Arrow
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Rotate anticlockwise 1 degree
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Ctrl + Alt + Left Arrow
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Ctrl + Alt + Shift + <
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Ctrl + Alt + Shift + A
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Ctrl + Alt + Shift + ?
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Ctrl + Alt + Shift + J
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Ctrl + Alt + Shift + K
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Ctrl + Shift + M
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Ctrl + Shift + L
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Alt + Shift + A (when McKinsey shortcuts are enabled)
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Select text and objects
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Ctrl + Alt + Shift + #
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Ctrl + Alt + Shift + Z
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Select one character to the right shortcut
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Shift + Right Arrow
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Select one character to the left shortcut
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Shift + Left Arrow
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Select to the end of a word shortcut
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Ctrl + Shift + Right Arrow
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Select to the beginning of a word shortcut
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Ctrl + Shift + Left Arrow
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Select one line up (cursor at line start) shortcut
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Shift + Up Arrow
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Select one line down (cursor at line start) shortcut
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Shift + Down Arrow
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Select an object (cursor in text) shortcut
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ESC
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Select the next or previous object (when one object is selected) shortcut
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Tab or Shift + Tab until the object is selected
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Send object back one position shortcut
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Ctrl + [
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Send object forward one position shortcut
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Ctrl + ]
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Send object to back shortcut
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Ctrl + Shift + [
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Send object to front shortcut
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Ctrl + Shift + ]
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Select text when an object is selected shortcut
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Enter
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Select all objects on a Slide shortcut
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Ctrl + A (on the Slides tab)
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Play or pause media shortcut
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Ctrl + SPACE
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Select all slides shortcut
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Ctrl + A (in Slide Sorter view)
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Select all text shortcut
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Ctrl + A (on the Outline tab)
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Delete and copy text and objects
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Delete one character to the left shortcut
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Backspace
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Delete one word to the left shortcut
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Ctrl + Backspace
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Delete one character to the right shortcut
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Delete
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Delete one word to the right (cursor between words) shortcut
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Ctrl + Delete
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Cut selected object or text shortcut
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Ctrl + X
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Copy selected object or text shortcut
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Ctrl + C
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Paste cut or copied object or text shortcut
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Ctrl + V
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Undo the last action shortcut
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Ctrl + Z
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Redo or repeat the last action shortcut
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Ctrl + Y, or F4, or Alt + Enter
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Copy formatting only shortcut
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Ctrl + Shift + C
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Paste formatting only shortcut
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Ctrl + Shift + V
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Copy animation painter shortcut
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Alt + Shift + C
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Paste animation painter shortcut
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Alt + Shift + V
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Open Paste Special dialog box shortcut
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Ctrl + Alt + V
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Navigate in text
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Move one character to the left shortcut
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Left Arrow
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Move one character to the right shortcut
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Right Arrow
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Move one line up shortcut
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Up Arrow
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Move one line down shortcut
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Down Arrow
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Move one word to the left shortcut
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Ctrl + Left Arrow
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Move one word to the right shortcut
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Ctrl + Right Arrow
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Move to the end of a line shortcut
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End
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Move to the beginning of a line shortcut
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Home
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Move up one paragraph shortcut
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Ctrl + Up Arrow
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Move down one paragraph shortcut
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Ctrl + Down Arrow
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Move to the end of a text box shortcut
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Ctrl + End
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Move to beginning of a text box shortcut
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Ctrl + Home
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Move to the next title or body text placeholder shortcut
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Ctrl + Enter
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Move to repeat the last Find action shortcut
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Shift + F4
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Navigate a table
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PowerPoint Shortcut Name
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PowerPoint Shortcut Keys
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Move to the next cell shortcut
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Tab
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Move to the preceding cell shortcut
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Shift + Tab
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Move to the next row shortcut
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Down Arrow
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Move to the preceding row shortcut
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Up Arrow
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Insert a tab in a cell shortcut
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Ctrl + Tab
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Start a new paragraph shortcut
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Enter
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Add a new row at the bottom shortcut
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Tab from the bottom right cell
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- Convert text box to table
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Ctrl + Alt + Shift + Q
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Ctrl + Alt + Shift + Left
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Ctrl + Alt + Shift + Right
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Ctrl + Alt + Shift + Up
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Ctrl + Alt + Shift + Down
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Ctrl + Alt + Shift + C
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Ctrl + Alt + Shift + U
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PowerPoint Shortcut Keys to Format Text
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PowerPoint Shortcut Name
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PowerPoint Shortcut Keys
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Open Font dialog box shortcut
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Ctrl + T or Ctrl + Shift + F
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Increase font size shortcut
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Ctrl + Shift + >
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Increase font size (PowerPoint 2013, 2016, 365) shortcut
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Ctrl + ]
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Decrease font size shortcut
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Ctrl + Shift + <
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Decrease font size (PowerPoint 2013, 2016, 365) shortcut
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Ctrl + [
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Change the font size for selected text shortcut
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Alt + H, F, S
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Apply character formatting
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Ctrl + Shift + R
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Ctrl + Shift + W
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Ctrl + Shift + B
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Open Font dialog box shortcut
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Ctrl + T
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Change between sentence case, lowercase, or uppercase shortcut
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Shift + F3
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Apply bold formatting shortcut
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Ctrl + B
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Apply an underline shortcut
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Ctrl + U
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Apply italic formatting shortcut
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Ctrl + I
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Apply subscript formatting shortcut
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Ctrl + Equal sign (=)
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Apply superscript formatting shortcut
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Ctrl + Shift + Plus sign ( + )
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Toggle strikethrough formatting shortcut
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Alt, H, 4 or Alt+H, 4 (Alt+H selects Home tab, 4 is shortcut to Strikethrough the current selected text)
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Remove manual character formatting, e.g. subscript/superscript shortcut
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Ctrl + Spacebar
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Insert a hyperlink shortcut
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Ctrl + K
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Set Bullet Levels
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Ctrl + Alt + Shift + F1
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Ctrl + Alt + Shift + F2
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Ctrl + Alt + Shift + F3
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Copy text formatting
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Copy formats shortcut
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Ctrl + Shift + C
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Paste formats shortcut
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Ctrl + Shift + V
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- Merge text in selected shapes
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Ctrl + Alt + Shift + Add
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- Delete text in selected shapes
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Ctrl + Alt + Shift + Del
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Align paragraphs
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Center a paragraph shortcut
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Ctrl + E
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Justify a paragraph shortcut
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Ctrl + J
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Left align a paragraph shortcut
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Ctrl + L
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Right align a paragraph shortcut
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Ctrl + R
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- Align paragraph to top of a shape
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Alt + T
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- Align paragraph to middle of a shape
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Alt + M
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- Align paragraph to bottom of shape
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Alt + B
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Promote a paragraph shortcut
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Alt + Shift + Left Arrow
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Demote a paragraph shortcut
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Alt + Shift + Right Arrow
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Move selected paragraphs up shortcut
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Alt + Shift + Up Arrow
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Move selected paragraphs down shortcut
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Alt + Shift + Down Arrow
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Insert and reply to comments
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Open the Comments Pane before using the insert or reply comment commands shortcut
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Alt + N, L
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Insert a new
comment (inside Comments Pane) shortcut
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Ctrl + N
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Insert a new
comment (outside Comments Pane) shortcut
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Ctrl + Alt + M
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Reply to a selected comment shortcut
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Ctrl + R
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PowerPoint Shortcut Keys for Slide Show / Presenter Mode
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PowerPoint Shortcut Name
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PowerPoint Shortcut Keys
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Open Set Up Slide Show dialog shortcut
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Shift + click 'Reading View' 
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Start Slide Show from first slide shortcut
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F5 or Alt + S, B
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Start Slide Show from current slide shortcut
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Shift + F5
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End the Slide Show shortcut
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Esc
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Perform the next animation or advance to the next
slide
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N, Enter, Page Down, Right Arrow, Down Arrow, or
Spacebar
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Perform the previous animation or return to the previous slide shortcut
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P, Page Up, Left Arrow, Up Arrow, or Backspace
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Go to slide number shortcut
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(slide number) + Enter
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Toggle to/from a blank black slide shortcut
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B or Period (.)
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Toggle to/from a blank white slide shortcut
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W or Comma (,)
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Stop or restart an auto presentation shortcut
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S
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Zoom out to see all slides on screen (PowerPoint 2013, 2016, 365) shortcut
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G or '-' or Ctrl + '-'
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Zoom in to see selected slide on screen (PowerPoint 2013, 2016, 365) shortcut
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G or '+' or Ctrl + '+'
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End a presentation shortcut
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ESC
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Erase on-screen annotations shortcut
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E
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Go to the next slide, if hidden shortcut
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H
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Set new timings while rehearsing shortcut
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T
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Re-record slide narration and timing shortcut
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R
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Return to the first slide shortcut
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Home
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Change mouse cursor to laser pointer shortcut
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Ctrl + Mouse click and drag
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Write on your slides with a pen shortcut
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Ctrl + P
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Write on your slides with a highlighter shortcut
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Ctrl + I
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Change the pointer to an arrow shortcut
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Ctrl + A
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Change the pointer to an eraser shortcut
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Ctrl + E
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Show or hide ink markup shortcut
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Ctrl + M
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Erase all ink on the slide shortcut
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E
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Hide the pointer and navigation button immediately shortcut
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Ctrl + H
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Hide the pointer and navigation button in 15
seconds shortcut
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Ctrl + U
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View the All Slides dialog box shortcut
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Ctrl + S
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View the computer task bar shortcut
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Ctrl + T
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Display the shortcut menu shortcut
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Shift + F10
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Go to next hyperlink on current slide shortcut
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Tab
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Go to prev hyperlink on current slide shortcut
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Shift + Tab
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Perform the "mouse click" behavior of the
selected hyperlink shortcut
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Enter
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Control imported video and media in Slide Show
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View media shortcuts during
slideshow shortcut
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F1, then Media tab
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Stop media playback shortcut
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Alt + Q
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Play or pause media shortcut
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Ctrl + Space
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Toggle between play and pause shortcut
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Alt + P
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Go to the next bookmark shortcut
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Alt + End
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Go to the previous bookmark shortcut
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Alt + Home
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Increase the sound volume shortcut
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Alt + Up
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Decrease the sound volume shortcut
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Alt + Down
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Mute the sound shortcut
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Alt + U
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Seek forward three seconds shortcut
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Alt + Shift + Page Down
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Seek backward three seconds shortcut
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Alt + Shift + Page Up
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Seek forward 0.25 seconds, then pause shortcut
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Alt + Shift + Right Arrow
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Seek backward 0.25 seconds, then pause shortcut
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Alt + Shift + Left Arrow
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Show/Hide audio and subtitles menu shortcut
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Alt + J
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PowerPoint Shortcut Keys for Ribbon Navigation
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PowerPoint Shortcut Name
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PowerPoint Shortcut Keys
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Open the File page shortcut
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Alt + F
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Open the Home tab shortcut
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Alt + H
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- Open the PPT Productivity Tab
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Alt + P
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Open the Insert tab shortcut
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Alt + N
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Open the Design tab shortcut
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Alt + G
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Open the Transitions tab shortcut
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Alt + T
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Open the Animations tab shortcut
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Alt + A
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Open the Slide Show tab shortcut
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Alt + S
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Open the Review tab shortcut
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Alt + R
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Open the View tab shortcut
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Alt + W
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Open the Tell me box shortcut
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Alt + Q
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Change focus while on the ribbon
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Select the active tab of the ribbon and activate the access keys shortcut
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Alt or F10
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Move the focus to commands on the ribbon shortcut
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Tab key or Shift + Tab
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Move down, up, left, or right, among the ribbon items shortcut
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Down, Up, Left, or Right Arrow
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Expand or collapse the ribbon shortcut
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Ctrl + F1
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Expand/collapse the ribbon and top bars (Powerpoint 2016, 365) shortcut
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Ctrl + Shift + F1
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Display the context menu for the selected item shortcut
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Shift + F10
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Move the focus to a different pane shortcut
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F6
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Move to the next or previous command on the ribbon shortcut
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Tab key or Shift + Tab
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Activate selected command or control on the ribbon shortcut
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Spacebar or Enter
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Open the selected menu or gallery on the ribbon shortcut
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Spacebar or Enter
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Open the selected list on the ribbon, such as the
Font list shortcut
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Down Arrow key
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Move between items in an opened menu or gallery shortcut
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Tab key
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Finish modifying a value in a ribbon control then
focus the document shortcut
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Enter
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Move between panes
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Move clockwise among panes in Normal view shortcut
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F6
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Move counterclockwise among panes in Normal view shortcut
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Shift + F6
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Switch between the Thumbnail pane and the Outline View pane shortcut
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Ctrl + Shift + Tab
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Outline view
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Show heading level 1 shortcut
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Alt + Shift + 1
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Expand text below a heading shortcut
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Alt + Shift + Plus Sign (+)
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Collapse text below a heading shortcut
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Alt + Shift + Minus Sign (-)
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