How to create / save table templates in PowerPoint?


Standard PowerPoint doesn’t let users save table templates. Using PPT Productivity add-in for PowerPoint, you can easily save table templates to the PPT Productivity Shape and Slide Library feature for single click reuse.  We are also working on a new feature – adding an Insert Table Template button to the PPT Productivity ribbon.  This will enable users to save a specific table template as the default.

How does PowerPoint support table templates?

Standard PowerPoint gives you the ability to add Tables directly to your presentation from a set of built-in table styles. But users cannot customize the table styles in this list.  Although the PowerPoint slide master and slide layouts seem like logical places to offer the feature, it is also not possible to save a table template to a slide master or as a slide layout. Saving a table template in PowerPoint is not possible (in standard PowerPoint).   Another program called AvoPress previously offered the ability to create PowerPoint Table Templates to match a presentation theme, but it is no longer available.

How can I save table templates with PPT Productivity?

Utilizing the PPT Productivity PowerPoint Slide and Shape Library to create customized Tables for reuse throughout your presentations will save you time and keep your Table formats consistent throughout your presentations.

We created this blog post to step through how PPT Productivity currently lets users save table templates PowerPoint, via the PPT Productivity slide and shape Library.

To get started you need your preferred table template.  You can use one of the Table templates from downloadable PPT Productivity Table Gallery (remember that you can recolor or change the fonts on any element you paste from the Slide Library). You could otherwise use a table format from one of your previous documents or you can create a new table template.  We’ve briefly covered off the various options below.

Using a Table Template from the PPT Productivity Gallery

These pre-built Tables can be found in the Tables Gallery. This is one of the Downloadable Galleries which is included free with your license.  

Tip – select from the Tables – widescreen Gallery if your slide size is 16:9.   

You could either use one of these tables directly (in which case you don’t need to do any further work!) or you could use one as a starting point and make updates based on your company’s table format brand guidelines or personal preference. When you paste any slide or slide element from the slide library, uncheck the 'Use Source Formatting' checkbox and the item will paste using your open template's theme colors.

Below is a brief video showing you how to access the Galleries in the Slide and Shape Library

Tip - Tables inserted from the Shapes and Slide Library will automatically inherit the color theme from your PowerPoint presentations template.  

Adapting one of the existing Table Templates from the PPT Productivity Gallery

If you’re adapting an existing table template, simply add the table to a slide and make any adjustments (eg change colors or fonts).  Once you are happy with the design and layout of your Table, simply save it to the Slide Library in your Personal Gallery ready for reuse!  To do this, go to the bottom of your Slide Library Toolbar and select Save Shape. Select from the save options regarding format, preferred thumbnail and enter a name for your table template then save. Easy!  Your preformatted Table in your preferred layout is ready to reuse in your presentations with just one click.

Creating a new Table Template or Reusing from a presentation

You can also create your table template from scratch or reuse one from a previous presentation.  Simply prepare your table template and once complete, follow the same process – navigate to the Save Shape button at the bottom of the Slide Library Toolbar.  Select from the save options, enter a name for your table template then save.

There is no limit to the number of Tables, Shapes and Slides that can be saved to your PPT Productivity Shapes Gallery.

Tip – You can save multiple Table Templates with pre-fill variations.  For example if you commonly reuse sets of row or column headings like business units, product lines, countries, you may want to save these each as variations of your template.  You can also create a Harvey Balls template using your preferred table layout and prefilled Harvey Balls using the PPT Productivity Harvey Balls feature. The Harvey Balls can be easily updated by clicking an existing Harvey Ball and choosing a new fill from the Harvey Balls button on the ribbon or the Format toolbar (eg to update a 1/4 Harvey ball to a 1/2).

Can I share Table Templates with my team?

To ensure consistent and brand aligned use of Tables you can share your customized Table layout with the rest of your team or even your whole organization. To learn how to share customized shapes and slides with others in your organization visit our Corporate Gallery page.

What is the new Table Template feature in development?

Customers asked us to add a feature to set default table style to our roadmap and we quickly agreed.  We think the current Slide Library Gallery option is great, but users who frequently add tables to their slides would like this to be a button on the ribbon.  More importantly, for corporate consistency the new feature will have the option for companies to set a default table template as a configuration (so IT teams can install for teams or entire companies).

This feature is on our roadmap and we hope to have something released soon. Contact us if you would like to become a beta tester of this new feature.

What other time saving features does PPT Productivity offer to make table formatting easy?

PPT Productivity aims to save users time through shortcuts and reuse.  This includes a number of time saving Table features including Creating Tables from Text boxes, Pasting data from Excel to a PowerPoint Table without the Excel formatting and deconstructing PowerPoint Tables into individual Textboxes, among others.

Want to create polished presentations faster? With PPT Productivity, boost your team's productivity with faster formatting, easier editing, collaboration tools and more! If you're not yet using PPT Productivity, download our free 30 day trial today. We offer free one-on-one training and flexible licensing to suit individuals, teams or enterprise.
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