How to change all fonts in PowerPoint: Step by Step guide

Trying to work out how to change all the fonts in PowerPoint? Issues with inconsistent fonts? This step by step guide, along with some troubleshooting tips is here to help. Read on for the steps to changing the font of all slides at once in PowerPoint and for changing specific fonts.

PowerPoint is a popular presentation software that allows you to create slides with text, images, animations, and more. One of the features that you can customize in PowerPoint is the font of your text. You can choose from a variety of fonts, sizes, colors, and styles to suit your theme and audience.

But what if you want to change the font of all your text in PowerPoint at once? Maybe you want to use a different font for your whole presentation, or you want to make sure that all your slides have a consistent look. Perhaps you want to change your presentation from Calibri or Arial to Aptos, the new Microsoft Office standard font.

Whatever the reason, changing all fonts in PowerPoint is not as hard as it may seem. In this blog post, we show you how to change all fonts in PowerPoint in a few simple steps. We will also share some troubleshooting hints and tips in case you encounter any problems along the way.

Note that this blog post looks at how to change fonts in an existing PowerPoint presentation. If you are trying to change fonts in a PowerPoint theme or template, refer to our other blog post about How to change theme fonts.

Step 1: Select all PowerPoint Slides that need font change

The first step to change all fonts in PowerPoint is to select all the slides that you want to update. There are a three different ways to select all slides:

• Click on a slide thumbnail in the Thumbnail view and use PowerPoint shortcut Ctrl+A
• Click on any slide thumbnail in Thumbnail view and and then click on Editing > Select > Select All on the Home tab.
• Click on the title slide in the Thumbnail view, then hold the SHIFT key down while also clicking the down arrow key until all slides are selected.

If you want to change font on specific PowerPoint slides only, a good way to do this is by clicking on the View tab on the PowerPoint ribbon, and then clicking on Slide Sorter. This will show you a preview of all PowerPoint slides in a format that is larger than the thumbnail view - making it easier to select the specific slides.

Step 2: Open the PowerPoint Replace Fonts Dialog box

The next step is to open PowerPoints Replace Fonts dialog box. This is where you can choose the font that you want to replace and the font that you want to use instead.

To open the Replace Fonts dialog box, you can either press Ctrl+H on your keyboard, or click on the Editing> Replace > Replace Fonts on the PowerPoint Home tab.

Step 3: Choose the fonts to replace and new fonts to use

The Replace Fonts dialog box in PowerPoint has two drop-down menus: one for the font that you want to replace, and one for the font that you want to use instead.

To choose the font that you want to replace, click on the first PowerPoint drop-down menu and select the font name from the list. Note that if you are not sure what font your text is using in PowerPoint, you can check it by clicking on any text box and looking at the Font group on the Home tab.

To choose the PowerPoint font that you want to use instead, click on the second drop-down menu and select the font name from the list. You can also type in the name of any font that is installed on your computer.

In the example shown in the screenshot below I am selecting to replace Arial Nova Light font with Aptos font.

Step 4: Click on Replace to replace selected font

The final step is to click the Replace button at the bottom of the PowerPoint Replace font dialog box. This will apply the font change to all your selected slides for the font you have selected. Remember that if you have multiple different fonts in your PowerPoint presentation that you want to change, you will need to complete the step of selecting and clicking replace for each font you want to update. The top drop down box in the Replace Font dialog box will display each instance of font used in your PowerPoint presentation, so you can use this to check whether there are additional fonts that you want to change.

Remember to take care if changing Wingdings or Webdings fonts as these are typically used for symbols, and changing them may impact a symbol you had inserted in your PowerPoint presentation.

Once you have finished changing fonts, you can close the dialog box by clicking the close button or the X button at the top right corner.

If you change your mind once you have completed replacing fonts, you can undo the font change by pressing the undo PowerPoint shortcut Ctrl+Z on your keyboard. Or you can repeat the steps above and replace your new font with another alternative.

Troubleshooting Hints and Tips

Here are some hints and tips that may help you if you encounter any problems when changing all fonts in PowerPoint:

• Why did some text not change? If some of your text does not change its font, it may be because it is using a different theme or layout than the rest of your PowerPoint slides. To fix this, you can either apply the same theme or layout to all your PowerPoint slides, or change the font of each text box individually.
• Why did my text change size or alignment as well as font? If some of your text changes its size or alignment when changing its font, it may be because the new font has a different height or width than the old one. To fix this, you can either adjust the size or alignment of each text box manually, or use a similar font that has a similar height or width.
• Why is my text unreadable in PowerPoint? If some of your text becomes unreadable or distorted when changing its font, it may be because the new font is not compatible with PowerPoint or your computer. To fix this, either choose a different font that is compatible, or install the new font on your computer if possible.
• Why did some of my text disappear when I changed font in PowerPoint? If some of your text disappears when changing its font, it may be because the new font does not support some of the characters or symbols that you are using. To fix this, you can either choose a different font that supports those characters or symbols, or replace them with something else.

Change all fonts in PowerPoint with PPT Productivity Proofing Tools

PPT Productivity PowerPoint add-in's new Proofing Tools features include a Fix Fonts for PowerPoint feature, that identifies all fonts used in a PowerPoint presentation and lets you nominate your preferred fonts for Slide Titles and Presentation text.

The Fix fonts in PowerPoint feature finds all instances of fonts in your PowerPoint presentation and displays them in a list for you to review. The feature gives you the option to change all instances of variant fonts to your nominated font. You can 'fix all' to change all instances in a single click, or you can choose to review each instance of different fonts to decide your preferred action.