How to Change All Fonts in PowerPoint at Once

Trying to work out how to change all the fonts in PowerPoint? Issues with inconsistent fonts? This step by step guide, along with some troubleshooting tips is here to help. Read on for the steps to changing the font of all slides at once in PowerPoint and for changing specific fonts.

PowerPoint is a popular presentation software that allows you to create slides with text, images, animations, and more. One of the features that you can customize in PowerPoint is the font of your text. You can choose from a variety of fonts, sizes, colors, and styles to suit your theme and audience.

But what if you want to change the font of all your text in PowerPoint at once? Maybe you want to use a different font for your whole presentation, or you want to make sure that all your slides have a consistent look. Perhaps you want to change your presentation from Calibri or Arial to Aptos, the new Microsoft Office standard font.

Whatever the reason, changing all fonts in PowerPoint is not as hard as it may seem. In this blog post, we show you two options for how to change all fonts in PowerPoint - using the standard PowerPoint Replace Fonts feature, and using PPT Productivity's Find and Replace fonts for PowerPoint feature. We will also share some troubleshooting hints and tips.

Note that this blog post looks at how to change fonts in an existing PowerPoint presentation. If you are trying to change fonts in a PowerPoint theme or template, we recommend reading our other blog post about How to change theme fonts.

Option 1: Change all fonts using PowerPoint's standard Replace Fonts feature

Standard PowerPoint has a Replace Fonts feature but it has some limitations - it only lets you select one Font type at a time and to replace it with another font. There are no options around specifying font sizes, you cannot change multiple fonts at once and the standard feature cannot accommodate for the variation between font sizing.

Step 1: Select all PowerPoint Slides that need font change

The first step to change all fonts in PowerPoint is to select all the slides that you want to update. There are a three different ways to select all slides:

• Click on a slide thumbnail in the Thumbnail view and use PowerPoint shortcut Ctrl+A
• Click on any slide thumbnail in Thumbnail view and and then click on Editing > Select > Select All on the Home tab.
• Click on the title slide in the Thumbnail view, then hold the SHIFT key down while also clicking the down arrow key until all slides are selected.

If you want to change font on specific PowerPoint slides only, a good way to do this is by clicking on the View tab on the PowerPoint ribbon, and then clicking on Slide Sorter. This will show you a preview of all PowerPoint slides in a format that is larger than the thumbnail view - making it easier to select the specific slides.

Step 2: Open the PowerPoint Replace Fonts Dialog box

The next step is to open PowerPoints Replace Fonts dialog box. This is where you can choose the font that you want to replace and the font that you want to use instead.

To open the Replace Fonts dialog box, you can either press Ctrl+H on your keyboard, or click on the Editing> Replace > Replace Fonts on the PowerPoint Home tab.

Step 3: Choose the fonts to replace and new fonts to use

The Replace Fonts dialog box in PowerPoint has two drop-down menus: one for the font that you want to replace, and one for the font that you want to use instead.

To choose the font that you want to replace, click on the first PowerPoint drop-down menu and select the font name from the list. Note that if you are not sure what font your text is using in PowerPoint, you can check it by clicking on any text box and looking at the Font group on the Home tab.

To choose the PowerPoint font that you want to use instead, click on the second drop-down menu and select the font name from the list. You can also type in the name of any font that is installed on your computer.

In the example shown in the screenshot below I am selecting to replace Arial Nova Light font with Aptos font.

Step 4: Click on Replace to replace selected font

The final step is to click the Replace button at the bottom of the PowerPoint Replace font dialog box. This will apply the font change to all your selected slides for the font you have selected. Remember that if you have multiple different fonts in your PowerPoint presentation that you want to change, you will need to complete the step of selecting and clicking replace for each font you want to update. The top drop down box in the Replace Font dialog box will display each instance of font used in your PowerPoint presentation, so you can use this to check whether there are additional fonts that you want to change.

Remember to take care if changing Wingdings or Webdings fonts as these are typically used for symbols, and changing them may impact a symbol you had inserted in your PowerPoint presentation.

Once you have finished changing fonts, you can close the dialog box by clicking the close button or the X button at the top right corner.

If you change your mind once you have completed replacing fonts, you can undo the font change by pressing the undo PowerPoint shortcut Ctrl+Z on your keyboard. Or you can repeat the steps above and replace your new font with another alternative.

Option 1: Troubleshooting Hints and Tips

When you use the standard PowerPoint Replace fonts feature, there are some scenarios that might not work as expected:

• Why did some text not change? If some of your text does not change its font, it may be because it is using a different theme or layout than the rest of your PowerPoint slides. To fix this, you can either apply the same theme or layout to all your PowerPoint slides, or change the font of each text box individually.
• Why did my text change size or alignment as well as font? If some of your text changes its size or alignment when changing its font, it may be because the new font has a different height or width than the old one. To fix this, you can either adjust the size or alignment of each text box manually, or use a similar font that has a similar height or width.
• Why is my text unreadable in PowerPoint? If some of your text becomes unreadable or distorted when changing its font, it may be because the new font is not compatible with PowerPoint or your computer. To fix this, either choose a different font that is compatible, or install the new font on your computer if possible.
• Why did some of my text disappear when I changed font in PowerPoint? If some of your text disappears when changing its font, it may be because the new font does not support some of the characters or symbols that you are using. To fix this, you can either choose a different font that supports those characters or symbols, or replace them with something else.

Option 2: Change all fonts with PPT Productivity's Find and Replace Fonts features

When you use PPT Productivity's Replace Fonts feature to change all fonts in a presentation, you have the option to customize the font replacement. The options include being able to specify the replacement font size. PowerPoint fonts all have variations of size for the same point size (e.g. 12pt Calibri font is smaller than 12pt Arial font). The Replace Fonts feature has a Font size delta option, so for example you can choose to make your fonts all 3pts smaller than current size when changing the deck from Arial to Calibri (to minimize the impact on formatting when changing the fonts)

Step 1: Select all PowerPoint Slides that need font change

The first step is the same as for Option 1 - select all the slides that you want to update. There are a three different ways to select all slides:

• Click on a slide thumbnail in the Thumbnail view and use PowerPoint shortcut Ctrl+A
• Click on any slide thumbnail in Thumbnail view and and then click on Editing > Select > Select All on the Home tab.
• Click on the title slide in the Thumbnail view, then hold the SHIFT key down while also clicking the down arrow key until all slides are selected.

If you want to change font on specific PowerPoint slides only, a good way to do this is by clicking on the View tab on the PowerPoint ribbon, and then clicking on Slide Sorter. This will show you a preview of all PowerPoint slides in a format that is larger than the thumbnail view - making it easier to select the specific slides.

Step 2: Open the PPT Productivity Replace Fonts Dialog box

The next step is to open the PPT Productivity Find and Replace Fonts feature. You can find the feature button in the Proofing feature group on the PPT Productivity ribbon. Note that PPT Productivity's Find and Replace Fonts feature has a 'simple' and an 'advanced' mode. In the screenshot below we are viewing the Advanced mode which has additional options.

Step 3: Choose the fonts to replace and new fonts to use

From the PPT Productivity Find and Replace Fonts feature popup, you can select the font to replace and the preferred font to use instead. In addition, you can change all fonts in the presentation, the Slide Master, the Note Master and the Handout Master via PPT Productivity's Find and Replace Fonts feature.

Note - in the example we are changing all existing fonts to a single new font. However you can also use PPT Productivity's Find and Replace Fonts feature to selectively change specific fonts to different fonts. To do this you would reduce the font names listed in the 'Find' box to the specific font to be changed, and then nominate the new font to replace it with. Once this update is complete, repeat the steps but select the next font to be replaced and the preferred placement for that specific font.

Step 4: Change all fonts

Click the 'Replace Fonts' option and the feature will update all fonts in your PowerPoint Presentation, as well as (depending on the options you selected) the Slide Master for the presentation, the Notes Master and the Handout Master.