Set Proofing Language for all slides or a selection


Easily set all your existing slides to the same language in PowerPoint using PPT Productivity, including shapes or objects on slides and the notes pages! This feature is especially useful for users working in countries like Canada or Switzerland where multiple official languages are used, or for companies where teams are collaborating from different countries. But it's also useful to ensure a consistent type of English is used throughout your presentation (eg UK English vs US English).

Set Proofing Language determines the dictionary for spell checking that is used - this is what determines whether words appear with a red squiggly line beneath them. Standard PowerPoint does not include an option to change the language easily for an entire presentation to make proofing or reviewing easier. If you try to update the set language in Standard PowerPoint, you need to apply it for each textbox. But PPT Productivity add-in for PowerPoint solves this problem.

Standard PowerPoint Change Language for all slides

In standard PowerPoint, to change language for all slides you need to:

  • Select all slides by pressing CTRL+A (from the Thumbnail pane in Normal view or from the Slide Sorter view)
  • Navigate to the Review tab on the ribbon and Click the Language button
  • Click the Set Proofing Language menu option
  • Select the language you would like to use as the proofing language
  • Select Ok

This standard PowerPoint option will update the language for titles and textboxes as defined in the slide layouts. But it will not include text boxes added to your slides, shapes added to your slides with wording, or the text in handout notes for each slide. This is why we created the change set language feature in PPT Productivity.

How to change language in PowerPoint for spell check review for entire presentation?

With PPT Productivity you can set the proofing language for the entire presentation, a specific slide, or individual shapes . Using the PPT Productivity Proofing Language drop-down menu you can change the language in PowerPoint. You can:

  • Set the Default Proofing language for your presentation
  • Select the shapes/ slides to update language - all text-boxes in the selection, including any text-boxes in Grouped shapes, will be set to the Default Language of your presentation
  • Convert all shapes in all slides to your Default Language
  • Change language for all slides or a selection of slides or shapes
  • When you change language for the entire presentation or selected slides, the set language for notes in these slides will also be updated

To do this, you simply select either the Set all slides language or Set selected slides/ shapes language features from the PPT Productivity Ribbon. You can see a brief demonstration of the features in the video below.

Take a look and let us know what you think.

Video shows PPT Productivity PowerPoint change language for all slides feature

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Feature Update     PowerPoint, PowerPoint Toolbars, Productivity, PowerPoint Hacks, PowerPoint Addin, Slides, Presentations, Set Proofing Language, Change Default Language, PowerPoint change language for all slides