Slide Library for Teams

PPT Productivity's Slide Library for PowerPoint lets you save slides, shapes, slide elements, icons, images and more for easy reuse. PPT Productivity makes it easy to share PowerPoint slide library with team members. It's a PowerPoint slide management feature that is available for individuals or teams, giving you a powerful PowerPoint content library at your fingertips. Teams get the added benefit of being able to share a common set of shapes and slides.

If your organization has been missing the SharePoint Slide Library since Microsoft decommissioned it, you'll love PPT Productivity's features. Teams can host common Corporate PowerPoint Libraries of shapes and slides on a company share drive that replicates locally (for example Microsoft OneDrive, Sharepoint or Dropbox). PPT Productivity's Slide Library is a great alternative since Microsoft retired the Reuse Slides PowerPoint feature.

All team members can then access the shapes and slides for reuse from within the Slide Library for PowerPoint. We've designed PPT Productivity to be the most flexible PowerPoint shared slide library for teams

Team Slide Library

PPT Productivity's Slide Library feature can also be used to create Team Slide Libraries for PowerPoint. Share a common PowerPoint library of reusable standardized slides, images and objects across team members or an entire company. PPT Productivity's Team Slide library makes it easy to quickly insert company approved slides into PowerPoint. Find and insert slides from old presentations fast by creating a shared library asset for your team.

Think of the Slide Library Toolbar as your access point to find shapes or slides you have saved. The Team Slide Library for PowerPoint feature is hosted on a share drive in your organization, so your company's data remains secure and within your existing IT stack (no external hosting required). All team members can then access your Team Slide Library.

PPT Productivity's Team Slide Library for PowerPoint feature is great for sharing entire slides for reuse as well as objects such as logos, endorsed images and more. You can create multiple shared Team Slide Libraries and easily search across them all. You can also select specific folder collections to narrow your search (great if you work across different clients or business units).

Team Slide Libraries are all accessed via the Slide Library Toolbar (which also lets you save a personal library of slides and shapes).

PPT Productivity's Slide Library toolbar displays in PowerPoint to the right of the screen. You can search the Slide Library Toolbar by keying the object name into the search bar, or by scrolling through the thumbnail previews. The auto sync capability lets you publish to a single central location (internal or cloud shared drive) and auto-distribute updates to all users.

Where is the Team Slide Library Repository Stored?

Your Team Slide Libraries are stored on a share drive in your own organisation — for example on your company's OneDrive, SharePoint, Box or Dropbox (any sharedrive with a local replication capability). Hosting on a sharedrive with local replication means your Team Slide Library content is automatically replicated to your end user's local machines, enabling offline library access.

And access to your Team Slide Library content is managed via your existing access permissions for the share drive.

No content is ever externally hosted by PPT Productivity. This is an intentional design decision because it's preferred by the IT and Security teams of our customers. When you use PPT Productivity's Slide Library, your company's library content stays within your existing IT stack.

How do Team Slide Library Updates work? Your Team nominates a Team Library administrator, who makes the updates to the Slide Library Repository. These updates are automatically 'pushed out' to end users. PPT Productivity has settings that you can configure, which determine the frequency of checking for updates (for example, you can set to check daily for updates)

Is the Team Slide Library a replacement for SharePoint Slide Library/ PowerPoint Reuse Slides feature?

PPT Productivity's Team Slide Library for PowerPoint feature is similar to the Microsoft SharePoint Slide Library that is no longer available. Microsoft decommissioned SharePoint Slide Library from SharePoint 2016. If you have been looking for a SharePoint Slide Library Replacement, contact us for a free demonstration. Microsoft have also decommissioned the PowerPoint Reuse Slides feature. The Team Slide Library is a great alternative.

Can PPT Productivity see or access my saved slides? No. Saved slides, shapes and images stay within your own environment and are never accessible to PPT Productivity. PPT Productivity provides the mechanism to save and retrieve your Slide Library content, but it does not have access to the content itself.

Productivity Tip

Looking for PowerPoint templates and shapes to start your Slide Library collection? PPT Productivity also has 2000+ commonly used shapes and layouts available for download (free for Power Tools licensed users) including flags, maps, organizational charts, consulting frameworks and more. Read more about the downloadable shapes and slides.

If you'd like a walkthrough of the Team Slide Library for PowerPoint to see just how easy it is to get started, book a time to chat with one of our friendly team. We can also provide you with an overview deck, to support your internal budget/ business case approvals process.

Shortcut Keys

All PPT Productivity features can be used via the Customizable Shortcut Keys for PowerPoint feature. This includes shortcut keys to search the Slide Library.

Create multiple Team Slide Libraries

Feature Description
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Create multiple Team Slide Libraries for PowerPoint and upload them to a central repository in your organization. Teams can auto-sync to the Team Slide Libraries and access them via the Slide Library Toolbar in PowerPoint. This lets you manage all content from a single location.

Separate Business units or Teams often require specific imagery or have common slide reuse needs. Similarly, Consulting firms using their client's templates and/or brand imagery in presentations have a need to separate the relevant imagery for each client.
PPT Productivity supports this with the ability to have multiple Team Slide Libraries for PowerPoint. For example, you could create one Team Slide Library for Common Corporate Brand assets and slides, then separate additional Team Slide Libraries for each Business Unit or Client (so the Sales team could have a Business Development Library with BD slides, etc).
Similarly, you can create a separate PowerPoint Slide Library for each consulting client. Users can then download the relevant Slide Library(ies) for their work, benefitting from the common set of PowerPoint assets without needing to navigate an overwhelming number of Slide Library items.

Productivity Tip

Using a Digital Asset Management Platform (e.g. a Corporate Brand Hub)? Speak to our team about integration options for accessing assets on your platform via the Slide Library Toolbar for PowerPoint

	Description	Timestamp
1	How can I get access to PowerPoint Slide Library?	00:00
2	Where do I find me team PowerPoint slide library?	00:01
3	How to configure my PowerPoint Corporate Gallery	00:02
4	Where are my organizations PowerPoint slides saved	00:04
5	How to configure PPT Productivity Slide Library?	00:09
6	Is my Slide Library updateable?	00:13
7	Can I create multiple PowerPoint slide libraries?	00:15
8	Where do I find more PowerPoint shapes / icons?	00:18
9	How to add more shapes to my slide library?	00:22
10	How to filter my PowerPoint slide galleries?	00:29

Synchronize Team Slide Libraries

Feature Description
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Each PPT Productivity user can configure their Team Slide Library for PowerPoint to replicate (download updated version from the master file) on a regular basis.

The Slide Library for PowerPoint has been designed so users can download as many Slide Library files as required, making them always available (especially when offline for travel).
The Team Slide Library files are downloaded to users' machines but can be easily set to replicate or synchronize. This is a simple process - Navigate to Settings > Library - Corporate on the toolbar and enter the folder location for the Team Slide Libraries.
All subfolders will then replicate on a regular basis, so a downloaded version is available for disconnected work, but updates are always available to users. All team members seeking to use the Team Slide Libraries can configure these settings in their PPT Productivity toolbar settings.

	Description	Timestamp
1	How can I access my Company PPT Slide library?	00:00
2	How do I configure my organizations Slide Library?	00:01
3	Can I sync my PowerPoint Slide Library?	00:04
4	How do I update my PowerPoint Slide Library?	00:05
5	Where is the PowerPoint Slide Library located?	00:07
6	How do I access PowerPoint Corporate Gallery Slide	00:11
7	How often does the Slide Library update?	00:13
8	Where are my Corporate PowerPoint Slides & Shapes?	00:18
9	How do I get more shapes/icons in PowerPioint?	00:21

Synchronize Team Slide Library to your company Dropbox/ Box/ OneDrive folder

Feature Description
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Your Team Slide Libraries for PowerPoint can be saved to an accessible company share drive - enabling them to be accessible to all team members, while retaining the data securely within your organization

If you have a shared internal drive (for example named as G:\, \servername\sharename\folderpath, or similar) or a local storage from your local computer via a cloud drive (e.g. Box, Dropbox, OneDrive, Google Drive etc.), you can also use this as a central distribution for your PowerPoint Team Slide Libraries.
Upload one or multiple folders from your local Team Slide Libraries folder to your distribution point on your cloud storage provider or internal shared drive. Users can then auto-sync to these files.
PPT Productivity enables you to benefit from the collaboration benefits of sharing the PowerPoint library files, but you can retain all files within your systems (no external hosting required to use this feature).

Productivity Tip

Your Team Slide Libraries need to be stored in a location that all team members can access. Any team members seeking to access and use the Team Slide Libraries will also need PPT Productivity Power Tools licenses.

	Description	Timestamp
1	How can I get more images in PowerPoint?	00:00
2	How do I access my organizations PowerPoint slides	00:02
3	Can I sync to an online PowerPoint shapes library?	00:03
4	How do I sync my companies corporate gallery?	00:04
5	Can I access PowerPoint slides on OneDrive?	00:06
6	Where can I find more PowerPoint layouts?	00:11
7	How do I download my team slide library?	00:16
8	How do I find my team slide library?	00:24
9	How do I use my organizations slide library?	00:26

Updating your Team Slide Library

Feature Description
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When you add shapes or slides from within the Slide Library toolbar to a PowerPoint Team Slide Library, changes are only made to your local version of the library. These changes will not be replicated back to the master (to ensure team members do not unintentionally change shared libraries). Updating Team Slide Library master files is done via a different method but it is very straightforward. Note that we recommend you appoint a team member as the Library Admin to support quality control of updates.

Each Team Slide Library file is saved as a standard PowerPoint presentation (for example corporategallery.pptx). To update the central Team Slide Library, you need access and make changes to the source .pptx file.
To update a PowerPoint Team Slide Library, your nominated Library Admin can simply open the source .pptx gallery file from its location on your company share drive, make the required changes, and Save.
To add one or more slides to an existing Team Slide Library, open the file from the source location, make required changes to the file and Save. You will be prompted to enter the new Library information for each new slide.
To delete a Team Slide Library item, just delete the slide in the master source file (deleting the slide in the source file is the same as deleting in a normal PowerPoint file).
To change the Team Slide Library item name of an existing slide, close the presentation and edit it from the Slide Library toolbar by right-clicking on the Team Slide Library item and pressing Rename.

Productivity Tip

When adding a new slide to a Team Slide Library, avoid using PowerPoints' "Duplicate Slide" option (as you won't be prompted for the new slide name). Instead select "insert new slide" and copy any existing shapes or add new shapes.

	Description	Timestamp
1	How do I update slides in my corporate gallery?	00:00
2	Where is my company slide library?	00:04
3	How do I update my Master Slide Library?	00:05
4	How can I update Master PowerPoint slides?	00:12
5	How do you delete a slide in PowerPoint?	00:24
6	Can I update my PowerPoint Slide Library?	00:28
7	How do I sync my PowerPoint Slide Library?	00:45
8	How do I download more PowerPoint Shapes & Slides?	00:49
9	Will my changes filter to my team?	00:56

Import entire presentation to the Slide Library

Feature Description
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Created a great PowerPoint presentation and want to save/import all slides as a new Slide Library for easy reuse? Rather than save slides individually, use PPT Productivity's import capability to bulk import all slides/shapes from a PowerPoint presentation.

This feature is particularly useful for sales presentations, where the team want to consistently use a common core set of slides but need to make client specific tweaks and add pricing updates for each PowerPoint presentation. Open the PowerPoint presentation you want to import and from the Slide Library toolbar "Actions..." menu click "Save current presentation as a new library..."
The Team Slide Library name will by default be the name of the PowerPoint presentation, or the title of the first slide if the PowerPoint presentation has not been saved (you can change the gallery name at any point by editing the relevant library folder name in C:\Users\Public\Documents\PPT Productivity).
You will then be prompted for the name and thumbnail to represent each PowerPoint slide. By default, the name will prepopulate with text from the slide in the following order: Any text in the Notes field, any text found in the slide Title, any text found in a shape on the slide (in the order added to the slide).
Next select whether to save as Shapes, or save as a Slide, and select the preferred thumbnail from the options displayed. Repeat for each slide.

Productivity Tip

To bulk import all slides using prepopulated text and default thumbnail type, tick "Bulk import remaining" option. This will bulk save all Shapes/ Slides without a prompt.
This works best if you first nominate a slide/ shape name in the presenter notes of each slide, or if that is missing, the slide title. If a slide is found without any text to use as a name, it will pause and prompt you to enter a name before continuing the bulk import.

	Description	Timestamp
1	Can I save whole slide presentation as a gallery?	00:00
2	How can I save current PowerPoint to Slide Library	00:01
3	Can I create a PowerPoint Slide library?	00:02
4	Can I use PowerPoint presentation as slide library	00:03
5	Where can I find more PowerPoint Slide Layouts	00:05
6	How do I name slides in PowerPoint slide library?	00:07
7	What does Bulk Import do?	00:12
8	How do I access saved PowerPoint Slides?	00:16
9	How to find Slide Galleries in PowerPoint library	00:20
10	How can I reuse slides from other presentations?	00:28

Feature Description
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If you've created a great set of Slide Library items, in addition to the option for setting up a Team Slide Library, you also have the option to just share a personal Slide Library with a specific colleague.

Any Shape or Slide you've added to the Slide Library for PowerPoint is saved by default into your Personal library.
You can share this Slide Library with a colleague via email. In the Slide Library Toolbar, on the "Actions..." menu, click "Share Personal Gallery via email..."
Your personal Slide Library will be attached to a new email with all the instructions your colleague needs to add as a new Slide Library. Note that sharing a personal Slide Library provides the recipient with a copy of the Slide Library.
To share a common Slide Library with colleagues that can be centrally updated, we recommend using the Team Slide Library for PowerPoint feature.

Productivity Tip

Sharing a personal Slide Library doesn't 'over-write' or replace the recipient's personal Slide Library. The shared Slide Library is exported with instructions so it can be saved by the recipient as a new additional Slide Library group.

	Description	Timestamp
1	Share PowerPoint Sl	00:00
2	How can I share a PowerPoint Slide Library?	00:01
3	Can I email a PowerPoint Slide Library	00:02
4	How to attach PowerPoint Slide Library to email?	00:03
5	Can I send a Slide Library via email?	00:05