Background Image

Search PowerPoint Shortcut Keys

PowerPoint assigns default shortcut keys to only ~200 of its 800+ commands.
PPT Productivity allows you to assign shortcut keys to any PowerPoint command!

Download a free, one-page PDF of all PowerPoint shortcuts

Download one-page PDF

or search all PowerPoint and PPT Productivity shortcuts by action or key name

Slides

Slide navigation and formatting

Go to the next slide

Page Down

Go to the previous slide

Page Up

Insert new slide

Ctrl+M

Duplicate slide

Ctrl+D

Change the zoom for the slide

Alt+W, Q (or Ctrl+Mouse scroll)

  • Send selected slides to appendix

Ctrl+Alt+Shift+A

  • Create Summary Slide

Ctrl+Alt+Shift+D

Select a theme

Alt+G, H

Select a slide layout

Alt+H, L

  • Save selected slides

Ctrl+Alt+Shift+V

  • Print selected slides

Ctrl+Alt+Shift+P

Save presentation

Ctrl+S

Save As

F12

New presentation

Ctrl+N

Print presentation

Ctrl+P

Switch between open presentations

Ctrl+F6

Switch between open PowerPoint windows

Ctrl+TAB

Duplicate and active presentation (PowerPoint 2013, 2016, 365)

Ctrl+Shift+N

Add section to presentation (PowerPoint 2013, 2016, 365)

Ctrl+<

Close PowerPoint

Alt-F4 or Alt+F, X

Close Presentation

Ctrl+W or Ctrl+F4

Open Find dialog box

Ctrl+F

Open Find and Replace dialog box

Ctrl+H

Open Header and Footer dialog box

Alt+Shift+D

Open Spell Check

F7

Open Thesauraus

Shift+F7

Format selected Chart element

Ctrl+1

Show or Hide the Notes pane (PowerPoint 2013, 2016, 365)

Ctrl+Shift+H

Switch to Slide Master View

Shift + click 'Normal View'

Switch to Handout Master View

Shift + click 'Slide Sorter View'

Close Thumbnails View

Ctrl+Shift + click 'Normal View'

 

Select and edit text and objects

Work with shapes, pictures, boxes, objects, and WordArt

  • Insert textbox

Alt+Shift+X

  • Insert rectangle

Alt+Shift+R

  • Insert oval

Alt+Shift+O

  • Insert straight line

Alt+Shift+L

  • Insert straight arrow

Alt+Shift+A

  • Insert right arrow

Alt+Shift+I

  • Insert right brace

Alt+Shift+B

  • Insert star

Alt+Shift+S

Insert any shape

Alt+N, S, H. Arrows then Enter to add, or Ctrl+Enter to insert using mouse

Insert an object

Alt+N, and J, Tab to select, then Ctrl+Enter to insert the object

Insert WordArt

Alt+N, W

Insert a picture

Alt+N, P

 

Sticky Notes

  • Add sticky note

Ctrl+Alt+M

  • Find sticky note

Ctrl+Alt+N

 

Group shapes, pictures, and WordArt objects

Group

Ctrl+G

Ungroup

Ctrl+Shift+G

Regroup

Ctrl+Shift+J

 

Set shape attributes

Copy Shape attributes (fill, border, font, etc)

Ctrl+Shift+C

Paste Shape attributes (fill, border, font, etc)

Ctrl+Shift+V

  • Set same height for all selected shapes

Ctrl+Alt+Shift+H

  • Set same width for all selected shapes

Ctrl+Alt+Shift+W

  • Set same height and width for all selected shapes

Ctrl+Alt+Shift+&

  • Wrap text toggle on/off

Alt+Shift+W

 

Align shapes

  • Swap positions

Ctrl+Alt+Shift+S

  • Swap positions horizontally

Ctrl+Alt+Shift+~

  • Swap positions vertically

Ctrl+Alt+Shift+!

  • Align left

Ctrl+Alt+Shift+L

  • Align center horizontal

Ctrl+Alt+Shift+E

  • Align right

Ctrl+Alt+Shift+R

  • Align top

Ctrl+Alt+Shift+T

  • Align middle vertical

Ctrl+Alt+Shift+M

  • Align bottom

Ctrl+Alt+Shift+B

  • Remember shape position

Alt+C

  • Set shape position

Alt+V

 

Change Shapes

  • Flip horizontal

Ctrl+Alt+Shift+O

  • Flip vertical

Ctrl+Alt+Shift+I

  • Rotate clockwise

Ctrl+Alt+Shift+>

  • Rotate anticlockwise

Ctrl+Alt+Shift+<

  • Send to appendix

Ctrl+Alt+Shift+A

  • Resize...

Ctrl+Alt+Shift+?

  • Resize 90%

Ctrl+Alt+Shift+J

  • Resize 110%

Ctrl+Alt+Shift+K

 

Select text and objects

  • Select same color shapes

Ctrl+Alt+Shift+#

  • Select same size shapes

Ctrl+Alt+Shift+Z

Select one character to the right

Shift+Right Arrow

Select one character to the left

Shift+Left Arrow

Select to the end of a word

Ctrl+Shift+Right Arrow

Select to the beginning of a word

Ctrl+Shift+Left Arrow

Select one line up (cursor at line start)

Shift+Up Arrow

Select one line down (cursor at line start)

Shift+Down Arrow

Select an object (cursor in text)

ESC

Select the next or previous object (when one object is selected)

Tab or Shift+Tab until the object is selected

Send object back one position

Ctrl+[

Send object forward one position

Ctrl+]

Send object to back

Ctrl+Shift+[

Send object to front

Ctrl+Shift+]

Select text when an object is selected

Enter

Select all objects on a Slide

Ctrl+A (on the Slides tab)

Play or pause media

Ctrl+SPACE

Select all slides

Ctrl+A (in Slide Sorter view)

Select all text

Ctrl+A (on the Outline tab)

 

Delete and copy text and objects

Delete one character to the left

Backspace

Delete one word to the left

Ctrl+Backspace

Delete one character to the right

Delete

Delete one word to the right (cursor between words)

Ctrl+Delete

Cut selected object or text

Ctrl+X

Copy selected object or text

Ctrl+C

Paste cut or copied object or text

Ctrl+V

Undo the last action

Ctrl+Z

Redo the last action

Ctrl+Y

Copy formatting only

Ctrl+Shift+C

Paste formatting only

Ctrl+Shift+V

Copy animation painter

Alt+Shift+C

Paste animation painter

Alt+Shift+V

Open Paste Special dialog box

Ctrl+Alt+V

 

Navigate in text

Move one character to the left

Left Arrow

Move one character to the right

Right Arrow

Move one line up

Up Arrow

Move one line down

Down Arrow

Move one word to the left

Ctrl+Left Arrow

Move one word to the right

Ctrl+Right Arrow

Move to the end of a line

End

Move to the beginning of a line

Home

Move up one paragraph

Ctrl+Up Arrow

Move down one paragraph

Ctrl+Down Arrow

Move to the end of a text box

Ctrl+End

Move to beginning of a text box

Ctrl+Home

Move to the next title or body text placeholder

Ctrl+Enter

Move to repeat the last Find action

Shift+F4

 

Navigate a table

Move to the next cell

Tab

Move to the preceding cell

Shift+Tab

Move to the next row

Down Arrow

Move to the preceding row

Up Arrow

Insert a tab in a cell

Ctrl+Tab

Start a new paragraph

Enter

Add a new row at the bottom

Tab from the bottom right cell

  • Convert text box to table

Ctrl+Alt+Shift+Q

  • Insert column left

Ctrl+Alt+Shift+Left

  • Insert column right

Ctrl+Alt+Shift+Right

  • Insert row above

Ctrl+Alt+Shift+Up

  • Insert row below

Ctrl+Alt+Shift+Down

  • Merge cells

Ctrl+Alt+Shift+C

  • Autofit columns

Ctrl+Alt+Shift+U

 

Format Text

Change or resize a font

Open Font dialog box

Ctrl+T or Ctrl+Shift+F

Increase font size

Ctrl+Shift+ >

Increase font size (PowerPoint 2013, 2016, 365)

Ctrl+]

Decrease font size

Ctrl+Shift+ <

Decrease font size (PowerPoint 2013, 2016, 365)

Ctrl+[

Change the font size for selected text

Alt+H, F, S

 

Apply character formatting

  • Red font color

Ctrl+Shift+R

  • White font color

Ctrl+Shift+W

  • Black font color

Ctrl+Shift+B

Open Font dialog box

Ctrl+T

Change between sentence case, lowercase, or uppercase

Shift+F3

Apply bold formatting

Ctrl+B

Apply an underline

Ctrl+U

Apply italic formatting

Ctrl+I

Apply subscript formatting

Ctrl+Equal sign (=)

Apply superscript formatting

Ctrl+Shift+Plus sign (+)

Remove manual character formatting, e.g. subscript/superscript

Ctrl+Spacebar

Insert a hyperlink

Ctrl+K

 

Set Bullet Levels

  • Level 1 bullet

Ctrl+Alt+Shift+F1

  • Level 2 bullet

Ctrl+Alt+Shift+F2

  • Level 3 bullet

Ctrl+Alt+Shift+F3

 

Copy text formatting

Copy formats

Ctrl+Shift+C

Paste formats

Ctrl+Shift+V

  • Merge text in selected shapes

Ctrl+Alt+Shift+Add

  • Delete text in selected shapes

Ctrl+Alt+Shift+Del

 

Align paragraphs

Center a paragraph

Ctrl+E

Justify a paragraph

Ctrl+J

Left align a paragraph

Ctrl+L

Right align a paragraph

Ctrl+R

  • Align paragraph to top of a shape

Alt+T

  • Align paragraph to middle of a shape

Alt+M

  • Align paragraph to bottom of shape

Alt+B

Promote a paragraph

Alt+Shift+Left Arrow

Demote a paragraph

Alt+Shift+Right Arrow

Move selected paragraphs up

Alt+Shift+Up Arrow

Move selected paragraphs down

Alt+Shift+Down Arrow

 

Insert and reply to comments

Open the Comments Pane before using the insert or reply comment commands

Alt+N, L

Insert a new comment

Ctrl+N

Reply to a selected comment

Ctrl+R

 

Slide Show

Slide Show

Open Set Up Slide Show dialog

Shift + click 'Reading View'

Start Slide Show from first slide

F5 or Alt+S, B

Start Slide Show from current slide

Shift+F5

End the Slide Show

Esc

Perform the next animation or advance to the next slide

N, Enter, Page Down, Right Arrow, Down Arrow, or Spacebar

Perform the previous animation or return to the previous slide

P, Page Up, Left Arrow, Up Arrow, or Backspace

Go to slide number

(slide number)+Enter

Toggle to/from a blank black slide

B or Period (.)

Toggle to/from a blank white slide

W or Comma (,)

Stop or restart an auto presentation

S

Zoom out to see all slides on screen (PowerPoint 2013, 2016, 365)

G or '-' or Ctrl+ '-'

Zoom in to see selected slide on screen (PowerPoint 2013, 2016, 365)

G or '+' or Ctrl+ '+'

End a presentation

ESC

Erase on-screen annotations

E

Go to the next slide, if hidden

H

Set new timings while rehearsing

T

Re-record slide narration and timing

R

Return to the first slide

Home

Change mouse cursor to laser pointer

Ctrl+Mouse click and drag

Write on your slides with a pen

Ctrl+P

Write on your slides with a highlighter

Ctrl+I

Change the pointer to an arrow

Ctrl+A

Change the pointer to an eraser

Ctrl+E

Show or hide ink markup

Ctrl+M

Erase all ink on the slide

E

Hide the pointer and navigation button immediately

Ctrl+H

Hide the pointer and navigation button in 15 seconds

Ctrl+U

View the All Slides dialog box

Ctrl+S

View the computer task bar

Ctrl+T

Display the shortcut menu

Shift+F10

Go to next hyperlink on current slide

Tab

Go to prev hyperlink on current slide

Shift+Tab

Perform the "mouse click" behavior of the selected hyperlink

Enter

 

Control imported video and media in Slide Show

View media shortcuts during slideshow

F1, then Media tab

Stop media playback

Alt+Q

Play or pause media

Ctrl+Space

Toggle between play and pause

Alt+P

Go to the next bookmark

Alt+End

Go to the previous bookmark

Alt+Home

Increase the sound volume

Alt+Up

Decrease the sound volume

Alt+Down

Mute the sound

Alt+U

Seek forward three seconds

Alt+Shift+Page Down

Seek backward three seconds

Alt+Shift+Page Up

Seek forward 0.25 seconds, then pause

Alt+Shift+Right Arrow

Seek backward 0.25 seconds, then pause

Alt+Shift+Left Arrow

Show/Hide audio and subtitles menu

Alt+J

 

Ribbon Navigation

Navigate the ribbon

Open the File page

Alt+F

Open the Home tab

Alt+H

  • Open the PPT Productivity Tab

Alt+P

Open the Insert tab

Alt+N

Open the Design tab

Alt+G

Open the Transitions tab

Alt+T

Open the Animations tab

Alt+A

Open the Slide Show tab

Alt+S

Open the Review tab

Alt+R

Open the View tab

Alt+W

Open the Tell me box

Alt+Q

 

Change focus while on the ribbon

Select the active tab of the ribbon and activate the access keys

Alt or F10

Move the focus to commands on the ribbon

Tab key or Shift+Tab

Move down, up, left, or right, among the ribbon items

Down, Up, Left, or Right Arrow

Expand or collapse the ribbon

Ctrl+F1

Expand/collapse the ribbon and top bars (Powerpoint 2016, 365)

Ctrl+Shift+F1

Display the context menu for the selected item

Shift+F10

Move the focus to a different pane

F6

Move to the next or previous command on the ribbon

Tab key or Shift+Tab

Activate selected command or control on the ribbon

Spacebar or Enter

Open the selected menu or gallery on the ribbon

Spacebar or Enter

Open the selected list on the ribbon, such as the Font list

Down Arrow key

Move between items in an opened menu or gallery

Tab key

Finish modifying a value in a ribbon control then focus the document

Enter

 

Move between panes

Move clockwise among panes in Normal view

F6

Move counterclockwise among panes in Normal view

Shift+F6

Switch between the Thumbnail pane and the Outline View pane

Ctrl+Shift+Tab

 

Outline view

Show heading level 1

Alt+Shift+1

Expand text below a heading

Alt+Shift+Plus Sign (+)

Collapse text below a heading

Alt+Shift+Minus Sign (-)

Your time is expensive. Making it more productive is a no-brainer.

Start Free Trial