Paint Formatting

PPT Productivity's set of Format Painters let you quickly copy formatting in PowerPoint, so you can update shapes, text, tables and charts. These Format Painters enable more complex copying and pasting formatting in PowerPoint than the standard Microsoft features.

Microsoft's PowerPoint format painter cannot copy paste shape size, table formatting or charts. The standard PowerPoint format painter copies and pastes styles but does not supportselectively copying and pasting attributes (e.g. copy font and outline color but not fill color).

The Pick Up Object Style and Apply Object Style features in standard PowerPoint can copy font size, color, fill color, outline color. But again, they do not have an option to specify selected attributes to copy.

PPT Productivity's set of format painter features includes:

  • Advanced Format Painter: lets you specify selective attributes to copy paste from an extensive list
  • Style Painter: copy font style and size, shape color, shape outline color, outline thickness and style
  • Text Format Painter: copy font style and size only
  • Position & Size Painter: copy the position and size of an object, to align other objects across multiple slides in your presentation
  • Table Format Painter: copy the style of a PowerPoint table including line color and weight, fill color, font size, style and boldness
  • Shape Change Painter: copy a shape type and paste to change other selected shapes
  • Chart Painter: copy the format of a chart, including chart type. Quickly apply the chart type and formatting to update other charts
  • Angles and Tips Painter: copy the angles or tips of a shape to apply to another shape, for example on chevrons or triangles
  • Animation Painter: copy the animation of a selection to apply to another selection, with options to replace or append the animation when pasting
Specific feature buttons address the most common format painting needs (e.g to copy and paste table formatting), while the Advanced Format Painter lets you customize settings for less common format painting (e.g. to copy and paint the same font color and angles but not change fill color to other shapes). Scroll to read more about each feature.

Position & Size Painter

Enhanced Feature: The enhanced Position and Size Painter feature is being progressively rolled out to new and existing Power Tools users through January and early February 2023 (including those using the free trial).

PPT Productivity's Position & Size Painter feature for PowerPoint is a time saver! Quickly position a shape in the same place across PowerPoint slides by setting the position, size (and column sizes for tables) of a selected shape or table. Easily align objects on different slides.

Position & Size Painter remembers the preferred location or size when you click it after selecting a shape. Select a target shape to applies the location or size to each shape to be adjusted. Double click the feature to activate sticky mode - then you can apply the formatting to put multiple shapes or objects in the same position across multiple PowerPoint slides.

The Position & Size Painter feature is included in the Format Painters feature group on the Format Toolbar (note that this feature group is being introduced in January 2023 - for Power Tools users, previously this feature was known as the Copy, Paste Position, Size feature, located in the Position feature group).

Plus tools users still have access to the Copy,Paste Position, Size feature but the Paint Formatting feature group and additional Format Painters are not included in Plus Tools.

Productivity Tip

Position & Size Painter feature works on tables, to remember and set identical column widths. Also works for fixing slide titles across your presentation. Use it in conjunction with the Slide Titles feature, which adjusts font style and font size of slide titles.

Shortcut Keys

All PPT Productivity features can be used via the Customizable Shortcut Keys for PowerPoint feature. You can update the shortcut keys to any preferred available combination, but to get you started we have set up the following defaults (easy to remember given the similarity to Ctrl+C and Ctrl+V for standard copying and pasting):

  • PowerPoint Keyboard Shortcut to copy shape position: Alt+C
  • PowerPoint Keyboard Shortcut to paste shape position Alt+V

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